What are the responsibilities and job description for the OFFICE ASSISTANT/RECEPTIONIST position at Whitfield County, GA?
Description
PURPOSE OF CLASSIFICATION
The purpose of this classification is to provide routine clerical support to an assigned department and/or program.
*OPEN UNTIL FILLED*Examples of Duties
ESSENTIAL FUNCTIONS
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Receives applications, work orders, forms, or other documents from customers and/or department personnel; records receipt of documents; logs pertinent information; and prepares documents for processing.
Maintains automated files and spreadsheets; enters and updates information in automated systems; and retrieves and reports data as requested.
Prepares letters, forms, reports, billing statements, invoices, work orders, timesheets and/or correspondence.
Prepares and maintains paperwork files and records; pulls files and documents upon request; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files.
Receives, dates and distributes incoming mail; and prepares outgoing mail.
Orders office supplies as requested; and receives, stores, and delivers documents, office supplies and records.
May receive payments for fees or department services, record and receipt payments; and prepare payments for deposit.
Operates a personal computer, telephones, copiers and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
ADDITIONAL FUNCTIONS
Performs other related duties as required.
Typical Qualifications
MINIMUM QUALIFICATIONS
High school diploma or GED; supplemented by six months of clerical experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Supplemental Information
PERFORMANCE APTITUDES
Human Interaction: Requires the ability to exchange information for the purpose of clarifying details within well established policies, procedures and standards.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Functional Reasoning: Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
Whitfield County, Georgia is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Salary : $17 - $19
