Executive Assistant

Join a group of groundbreaking leaders who are transforming railroads and revolutionizing the future of the industry!

Each day, our team utilizes their talents to advance innovation, radically changing how the rail industry is thinking and performing.

At Wi-Tronix, we are inspiring and engineering the technology of tomorrow, today. We are continuously cultivating an exceptional team of professionals who share our passion of reimaging rail, with our core values of Customer Focused Outcomes, Excellence, Ownership, Innovation, Teamwork, & Make Things Happen at the forefront of everything we do. Our ideas keep an industry we are passionate about safe and on track. Syncing our core values with our mission and vision provide a clear line of sight of where we are headed. We would love to have you along for the ride.

PURPOSE OF THE POSITION

Responsible for supporting assigned executives and their business needs/functions. This role can also include an array of special projects and initiatives that have company-wide impact. Able to balance competing priorities with poise and grace under pressure. Professionally represents the Executives and the organization internally and externally.

CORE FUNCTIONS OF THE POSITION

Executive Support (75%)

• Manage and maintain assigned executive calendars which include scheduling meetings, and managing conflicts
• Effective calendar management for assigned executives often acting as the first point of contact between executives and employees
• Travel planning and communication
• Coordinate executive communication as assigned, including follow-up calls, and responding to emails
• Presentation creation and/or formatting
• Support meetings/teams as requested on an ad hoc or regular basis. This can include taking notes, preparing minutes, and action item follow-up

Special Projects/Activities (25%)

• Ownership and/or administration of one-time events or activities
• Ownership and/or administration of regular cadence activities
• Other special projects as assigned

POSITION QUALIFICATIONS

• 5 years’ work experience supporting senior executives
• Proficiency with Word, Excel, PowerPoint and Outlook
• Travel planning experience required
• Solid written and verbal communication skills
• Ability and willingness to periodically address urgent business needs after standard hours
• Infectious positive attitude and focused customer service
• Proven demonstration of the ability to maintain confidential information and impeccable judgment on what to share, when and with whom
• Excellent organizational skills with an ability to think proactively, anticipate needs, and prioritize work
• Adaptability – maintain effectiveness when experiencing major changes in tactical or strategic direction
• Technology enthusiast demonstrated through work experience, hobbies, and/or education
• Agile Mindset – the ability to work in an iterative manner that allows for rapid prototyping, effective feedback loops, and the ability to meet aggressive timelines

PHYSICAL DEMANDS AND WORKING CONDITIONS

Working conditions as found in a typical office location

Ability to travel as needed

The anticipated salary range for this position is $69,000 - $90,000 annually. Final compensation will be based on experience, qualifications, and location.

Wi-Tronix is proud to be an Equal Opportunity, Affirmative Action, E-Verify, and Drug-Free Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law. If you need reasonable accommodation for any part of the application process due to disability, please inform us at michele.hughes@wi-tronix.com so that we can discuss the appropriate alternatives available. Wi-Tronix does not review unsolicited resumes from recruiters or search firms.