Administrative Assistant 4, Nutrition Services

Administrative Assistant 4, Nutrition Services (260-Day)

Essential Performance Responsibilities:

• Perform bookkeeping procedures (write checks, make deposits, key in data (income and expenses) on the computer, and compile various reports
• Performs customer account refunds and transfers, as required by established departmental process.
• Reconciles elementary, secondary and school service center deposits, as required by established departmental processes
• Maintains nutrition services deposits
• Maintains Fresh Fruit and Vegetable Program – invoices, timecards, claim workup and entry
• Reviews/maintains Petty Cash Account – generates and distribute checks, processes journal entries, reconciles bank statements and gathers information for audit
• Reviews procurement cards expenditures for the Department
• Maintain/reviews delinquent debt accounts
• Review and work up all direct vendor purchases for Accounts Receivable
• Generates purchase requisitions for food, supplies and capital expenditures
• Responds in a knowledgeable, courteous, and professional manner to inquiries and requests for assistance from employees, and community members regarding various activities of the Nutrition Services Department
• Responds to requests of Technician, Financial Support, Supervisor of Finance and Technology and Director in an accurate, complete and timely manner

• Attends training and other outside seminars as approved
• Integral in collecting and analyzing data for multiple required surveys
• Assist with preparation of required reports
• Assists with Child Nutrition Program Benefits processes

Physical and Mental Demands:

• Overtime may be required
• Attendance at meetings will be required
• Computer work 90%
• Sitting for long periods of time
• Flexible temperament

Knowledge, Skills, and Abilities:

• Ability to maintain professional discretion in order to comply with instructions, procedures, standards, policies, laws, and theories that are obtained within the organization
• Proficient time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlines
• Ability to communicate exceptionally both verbally and written to communicate effectively with others inside and outside of the organization for the purpose of giving and obtaining information
• Ability to solve complex problems using research, analyzing, and previous precedent for similar problems
• Must be proficient with Microsoft Word, Excel, Outlook, and 10-key
• Ability to perform as an effective team player
• Ability to perform a variety of technical tasks
• Change assignments on short notice, perform under deadlines and work in a calm and efficient manner
• Basic understanding of accounting and purchasing practices Ability to plan, organize, make decisions and prioritize work to meet the daily demands of the Department
• Ability to provide the highest level customer service
• Displays eagerness and the ability to learn new methods, procedures, and techniques
• Gives the highest priority to achieving accuracy
• Displays a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them

Interrelations:

• Contact with personnel within the district and with customers and vendors
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service

Employee Punctuality and Appearance:

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

Qualification Profile:

• A High School education or GED is required
• Associate’s Degree preferred
• Minimum of one year experience is preferred