What are the responsibilities and job description for the Office Assistant position at Wilkins Miller?
Wilkins Miller is assisting a local real estate asset management company in their search for an Office Assistant.
A confidentially listed, family-owned real estate asset management company is seeking an Office Assistant to join their close-knit team. The company serves a diverse range of businesses, offering a dynamic work environment where no two days are the same.
The ideal candidate would have a strong attention to detail, excellent proofreading skills, and the ability to navigate a dynamic, fast-paced environment with professionalism and poise. This role requires adaptability, sound judgment, and a natural ability to build trusted relationships while handling a variety of tasks each day. Preferred experience in paralegal, real estate, or accounting industry.
Requirements:Duties & Responsibilities
- Manage physical and electronic files, including corporate records and reports.
- Transcribe light dictation and take meeting minutes for distribution.
- Process payroll and coordinate with the payroll service provider.
- Operate and maintain office equipment, scheduling IT updates as needed.
- Plan and schedule meetings using Outlook, Teams, and Zoom.
- Handle phone calls, messages, and office supply orders.
- Scan, tag, and organize documents, including preparing tax documents for electronic signatures.
- Assist with real estate research and monthly reporting.
- Perform bank reconciliations and maintain spreadsheets, reporting discrepancies during weekly meetings.
- Record bank deposits, write checks, and process payroll.
- Prepare and distribute payments from various entities.
- Provide support on ad hoc projects, travel arrangements, and tasks for company family members as needed.
Qualifications & Skills
- Proficiency in Microsoft Office Suite (Teams, Word, Outlook, PowerPoint, Excel, SharePoint).
- Familiarity with Adobe Acrobat, LogMeIn, and QuickBooks.
- Strong organizational and communication skills with attention to detail.
- Ability to manage tasks in a fast-paced environment.
- Notary public certification (or willingness to obtain after employment).