What are the responsibilities and job description for the Office Administrator position at William Grant Tank & Vessel?
William Grant Tank & Vessel, Inc. is looking to hire an experienced Office Administrator to maintain our main office and provide clerical support to many different business units.
Essential Job Functions:
- Direct office activities and functions to maintain efficiency and compliance with company policies
- Assist office staff with their assigned duties (Accounting, HR, Safety, Document Control, etc.)
- Prepare agendas, make travel arrangements, and maintain calendars for senior management
- Oversee telephone services (including operator, outgoing company voicemail), email correspondence, and mail
- Maintain office supply inventory
- Maintain records (physical and electronic back-ups), documentation, files, and legal retention requirements
- Maintain office equipment (printers, scanners, computers, phones, etc.)
- Represent the company in the most positive manner with prospective clients, suppliers, and the community we serve
- Handle all information with tact and discretion and recognize the confidential nature of this business
- Support business through performance of essential job functions and performing other duties and functions as necessary or as assigned
Knowledge, Skills and Abilities Requirements:
- High school diploma or GED, required
- Valid driver license
- Three years of relevant administrative work
- Experience in accounts payable and accounts receivable
- Proficient in QuickBooks Desktop software
- MS Office proficiency
- Excellent communication skills, listening, comprehension, and feedback
- High attention to detail
- Strong analytical skills
- Excellent organizational and leadership skills
- Diligent and firm with high ethical standards
- Capacity to handle pressure
- Mental and emotional fitness
- Independent and self-motivated
- Strong work ethic, and the ability to handle peak work times
Physical Requirements:
- Grasping
- Talking
- Hearing
- Repetitive motions
- Sedentary work
- Close visual acuity
Benefits include health, dental, and supplemental insurance plans, paid vacation, sick leave, and holidays, retirement benefits with company match, continued education opportunities, and flexible work schedule.
Salary : $15 - $18
