Administrative Assistant (Human Resources)

About Williams Sonoma - Claremont, NC

Since it was founded in 1956, Williams - Sonoma has grown from Chuck Williams' single store in Sonoma, CA into one of the largest retailers in the country, with some best known and most beloved brands in home furnishings, including Williams – Sonoma. Pottery Barn and West Elm.

Our Distribution Centers serve as vital connections between factories and our retail, online and mail-order customers around the world. The Supply Chain environment is dynamic and fast-paced, and the network is expanding rapidly. If you have a background in distribution, manufacturing, engineering, transportation, finance, human resources or home delivery – and are looking for a job with a strong opportunity for gaining new skills and for advancement – our Supply Chain Organization could be just the place for you.

Williams-Sonoma, Inc Supply Chain Overview

In 2024, Williams-Sonoma was recognized as a Great Place to Work ® and Forbes Best Employers for Women and Diversity, honors which reflect that we are truly a people-first organization. Our operation includes:

• Over 4,000 Full-Time Associates across the Supply Chain.
• 15.1M square feet of small parcel, personalization, furniture, and manufacturing space in the domestic US, Williams-Sonoma has developed an agile and capable distribution network consisting of the following:
• Large package / furniture distribution centers located in Southern California, Northern California, Texas, Georgia, and New Jersey totaling 9.2M square feet plus another 1.2M square feet of standalone final-mile furniture hubs.
• Small package eCommerce distribution centers located in Mississippi, Arizona, and Tennessee totaling 3.9M square feet, consisting of over 1,000 full-time associates and 1,500 seasonal/temporary associates in Mississippi and Tennessee.
• Manufacturing facilities located in North Carolina and Mississippi totaling 861k square feet with over 1,500 full-time employees producing approximately $900 million - $1 billion in sales of upholstered furniture3 Sutter Street Upholstery Factories located in North Carolina and Mississippi with over 1,400 FTE's producing approximately $900 million to $1 Billion in sales of Upholstered furniture.
• Transportation Department for Ocean, Air, Trucking, and Rail consisting of over 30 transportation professionals located in Memphis, TN.
• 700 associates in our Sourcing offices in 10 countries in Asia and Europe including China, Vietnam, Singapore, India, Italy, and Turkey.

The administrative assistant position provides administrative support to the Human Resources department and Operations leadership and associates. Primary focus of the position will be supporting HR administrative initiatives and providing operational clerical for the weekday shift at Sutter Street Manufacturing.

The Administrative Assistant (Human Resources) position is in Claremont, NC

You'll be excited about this opportunity because you will....

• Practice safe work practices and demonstrate safe work habits to the workforce and throughout the facility.
• Always adhere to the policies of WSI while performing any duties as assigned with a positive attitude and willing spirit to assist others in the department, facility, and the organization. Always acting with professional courtesy and the highest integrity.
• Answers routine inquiries from associates and assists with changes to banking, tax, and personal information.
• This person will provide administrative support to the HR department, assists with job fairs, reviews applications, and resumes, conducts telephone and initial on-site screens, schedules interviews, and communicates/administers pre-hire information with perspective candidate.
• Assists with associate events.
• Schedules pre-employment drug screens and background checks, completes professional references, and employment verifications through Data Facts.
• Schedules, assists, and leads New Associate Orientation for non-exempt associates.
• Requests new, orders replacement, and proxy badges for new and current associates through DCBadges portal.
• Creates and maintains all Human Resources files while ensuring compliance on files and communication boards.
• Completes Law Logics training and verifies I-9 documentation and all recordkeeping follow and comply with state and federal requirements.
• Maintains Kronos and AMS daily for non-exempt associates in accordance with Sutter attendance policy.
• Reviews AMS daily for approved time and enters time in Kronos for the correct day.
• Generates attendance PNs for manager delivery.
• Primary point of contact for non-exempt associates in the generation of, reset of passwords, and training for AMS and UKG.
• Assists with the maintenance of internal job posting program for the Sutter East Claremont facility .
• Generates weekly performance evaluations and safety WOC and provides these to operations for delivery.
• Meets daily, weekly, and monthly HR cadence standards.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Conducts audits of internal HR files and policies.
• Performs other HR administrative tasks and projects as assigned.

Check out some of the required qualifications we are looking for in amazing candidates….

• Associate or bachelor's degree from accredited college or university.
• At least 2 years of administrative experience in a fast-paced environment.
• Must be proficient Microsoft Excel skills.
• Proficient in Microsoft Word, Power Point, Outlook.
• Strong written/verbal communication skills.
• Ability to interact with a large associate population and handle multiple HR inquiries. Must be able to multi-task.
• Possess a strong work ethic, excellent written and verbal communications, and have a high degree of professionalism.

We prefer some of these qualities as well….

• Verified HR experience.
• Kronos experience.
• Bilingual skills – Spanish/English.

Review these physical requirements, as they play a major part in this role….

• The selected candidate will occasionally need to lift items weighing 20 -25lbs.
• Ability to sit or stand for 8 to 10-hour periods and bend and twist at waist and knees as required to complete job tasks.

Our company benefits are second to none in the industry….

• Generous discount on all Williams-Sonoma, Inc. brand products
• 401(k) plan and other investment opportunities
• Paid vacations, Employee Assistance Programs, Time Off to Volunteer, Matching Gifts Community Service Program, and Holidays (in some locations)
• Health benefits, dental and vision insurance, including same-sex domestic partner benefits, Legal and Identity Protection Plans and Pet Insurance
• For more information on our benefits offerings, please visit MyWSIBenefits.com

EOE

At this time, we are not accepting referrals from third party recruiting agencies for this position.