Legal Recruiting Assistant

Summary

Willkie Farr & Gallagher LLP is looking for a Legal Recruiting Assistant based in our Chicago office. Willkie is an elite international law firm of approximately 1,200 lawyers located in 15 offices in six countries. 

The Legal Recruiting Assistant will be responsible for assisting with lateral recruitment, on-boarding, campus recruiting, Chicago based engagement initiatives and additional tasks as needed. The successful candidate will be team-oriented, self-motivated and have a strong attention to detail.

At Willkie, we believe great people are the key to our success. As such, we are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

Responsibilities

• Assist leadership with the lateral attorney and law school recruitment process, including processing and tracking applications, scheduling interviews, preparing correspondence, preparing interview schedules and packets.
• Assist with day-to-day operations for the Chicago office’s attorney recruiting season, including on-campus and office interviews and hiring committee meetings. Assist with all facets of the Firm’s summer associate program including orientation, on-boarding, and integration of summer associates, as well as executing events, activities and training programs.
• Serve as an ambassador of the Firm and Chicago office with all staff and attorney candidates, law school administration, law student organizations, vendors and diversity organizations.
• Plan receptions, law school related recruiting and summer events, practice group lunches and employee events for the office.
• Coordinate diversity sponsorships and attorney attendance at sponsored diversity events, including in-house receptions and Firm visits.
• Order Firm gifts and giveaways. Maintain and monitor inventory.
• Serve as the point of contact for all Chicago new hires. Coordinate orientation for all attorney new hires.
• Update attorney files using our HRIS system, monitor recruiting expenses, and process expense reimbursements.

Qualifications

• Bachelor’s degree required.
• An interest in event planning required.
• Proficiency with Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Strong interpersonal, written and oral communication skills with a service-oriented attitude.
• Ability to effectively communicate in a courteous and professional manner.
• Ability to juggle multiple assignments and adapt to changing priorities.
• Ability to exercise discretion, good judgment, flexibility and maintain confidential information at all times.
• Experience working with Simplicity (Law School employment communications tool), FLO and ViDesktop, our applicant tracking software ideal.

ADA Requirements

• Ability to sit at a desk most of the working day and walk short distances
• Needs manual dexterity, speed and accuracy in handling office equipment
• Ability to work efficiently and accurately in an atmosphere of frequent interruption
• Ability to work in close proximity to other individuals
• Ability to carry light to moderate objects, e.g., files, small objects and supplies a short distance
• Must be able to lift, carry and move objects up to 15lbs.

Employment Status

• Non-exempt 
• Hybrid

Pay Range

Pay Range Statement

The salary for this role is $60,000 annually and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location. Willkie offers a comprehensive suite of benefit programs to all eligible employees. A summary of available benefits can be found here in the Career section of the Firm’s website.

EEO Statement

Willkie Farr & Gallagher is an Equal Opportunity employer. We do not discriminate based upon actual or perceived: race, color, age, religious creed, citizenship, citizenship status and alienage, nationality, national origin or ancestry, ethnicity or creed, disability, genetic information or medical condition, pregnancy or maternity, paternity, marital or civil partnership status, caregiver status, gender (including gender identity, expression, nonconformity, gender reassignment or status as a transgender individual), sex, sexual orientation or preference, veteran or military status, height, weight or any other characteristic protected by law. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let the hiring manager know.

California Applicants

Pursuant to the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) and the San Francisco Fair Chance Ordinance, we will consider qualified applicant with arrest and conviction records.

Salary : $60,000