What are the responsibilities and job description for the Executive Assistant position at Willow Laboratories?
Job Summary:
Willow Laboratories, Inc. is a medical technology innovator, guided by a mission to improve lives by making the impossible possible through innovation. The Executive Assistant provides critical support to enable senior management to most effectively advance company initiatives and goals. The ideal candidate must have excellent time management skills and the ability to identify and anticipate executives’ needs. This position interacts seamlessly with a broad range of individuals including members of the executive team, Board of Directors, industry leaders and others. This individual will handle highly sensitive and confidential information and exercise professionalism and discretion at all times.
Primary Duties & Responsibilities:
- Manage the calendar, including making appointments and prioritizing the most important matters
- Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
- Assist with communications, including e-mails, memos, and announcements
- Coordinate travel arrangements and transportation
- Review expenditures and prepare expense reports
- Maintain comprehensive and accurate records and files
- Be organized and knowledgeable on details and company priorities
- Deliver results with strong emphasis on quality and timeliness
Minimum Qualifications and Experience:
- Bachelor’s degree
- 10 years' experience as a C-level Executive Assistant
- Strong experience in Microsoft Word, PowerPoint, Excel, Outlook and Teams
- Excellent communication, collaboration, presentation, and interpersonal skills
- Excellent time management and multitasking skills
- Strong process orientation and documentation abilities
- Resourceful, proactive and detail oriented
- Ability to work in a fast-paced, demanding environment
Physical requirements/Work Environment:
This position is full time on site, located in Irvine, CA.
This position primarily works in an office. It requires frequent sitting, standing and walking. This position requires sitting for long periods of time in front of a computer display or other digital devices. Daily use of a computer and other computing and digital devices is required. May require standing for extended periods when facilitating meetings, walking in the facilities. Some travel may be required so the ability to operate a motor vehicle and maintain a valid Driver’s license is required.
The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.
Salary : $90,000 - $150,000
