Administrative Assistant I - Academic Affairs (Two Openings)

The Administrative Assistant is responsible for administrative and clerical support functions within multiple departments of the college. The individual should be highly organized, able to multitask effectively, and be proficient with managing the demands and requests of various program areas.

Essential Duties And Responsibilities

• Provides administrative and clerical support to division personnel.
• Assists dean with program paperwork and reports to comply with college, state, and accreditation requirements.
• Assists with payroll (encumbrances, time sheets) for division.
• Updates program information on the website.
• Supports divisional budget and planning processes; compiles information and data; prepares requisitions; coordinates purchases (including submission of e-procurement orders for equipment and supplies).
• Assists faculty in posting syllabi to shared drive.
• Assists with divisional travel approvals, arrangements, and reimbursement processes.
• Assists with student recognition ceremonies as needed.
• Supports divisional committees including organizing, recording, and distributing minutes.
• Responds to telephone, email and in-person inquiries related to division programs.
• Prepares departmental-related forms, makes copies, and sends copy requests to the copy center.
• Serves on college committees as assigned.
  
  

College-wide Expectations

WCC places a high value on creating an engaged, collaborative campus environment; therefore, employees are required to complete their work hours in person on WCC's campus. By working on campus and in person, employees have greater opportunities to engage with students and co-workers, attend on-site meetings and presentations, recruit students, and support local business and industry partners.

Education And/or Experience

Any combination of education and/or experience that demonstrates possession of the required knowledge, skill and abilities.

A typical way to obtain these would be

• Associate Degree in Office Administration (or related field) or High School diploma from an accredited secondary institution or equivalent.
• Three (3) years of experience in an office environment.
  
  

Wilson Community College is an Equal Opportunity Employer. In accordance with the ADA, if you require a reasonable accommodation to apply for this position, please notify the Human Resources Office.