Accounts Payable Specialist, Project and Office Administrator

Bridgeport Village * 7455 SW Bridgeport Rd Suite 240 * Tigard * OR * 97224

Phone: 503-472-7402

Accounts Payable Specialist, Project and Office Administrator Job Description

About Us:

Winsome Construction hires great team members and gives them a great place to work. The company looks for motivated, organized, and efficient individuals who are dedicated to personal and professional growth and are committed to the vision of the company. Winsome offers a positive culture, a strong, supportive team environment, and a dedication to constant improvement. The company is equally committed to the growth and fulfillment of each team member and the company's growth.

Job Summary:

Winsome Construction is seeking an efficient and detail-oriented individual to join our team as an Accounts Payable Specialist, Project and Office Administrator. This multi-faceted role will support construction administration, accounting, and office administration functions. The ideal candidate will have experience in accounting, financial transactions, vendor management, and construction administration, exceptional organizational skills, and a high level of integrity. You will work closely with site superintendents, project managers, and the financial team to ensure seamless project management, support day-to-day office activities, and maintain accurate records.

Accounts Payable Specialist Responsibilities

Invoice Processing and Verification:

• Review, verify, and process invoices and payment requests
• Ensure accuracy of coding and authorization of invoices in the accounting system

Payment Processing:

• Schedule and prepare payments through checks, ACH, and wire transfers
• Maintain accurate records of all payments and ensure timely disbursement

Reconciliation and Reporting:

• Reconcile accounts payable transactions and resolve discrepancies
• Assist in month-end closing and prepare reports related to accounts payable

Vendor Management:

• Maintain positive relationships with vendors and respond to payment inquiries
• Manage vendor accounts, including setting up new vendors and maintaining records

Compliance and Documentation:

• Maintain compliance with company policies and accounting standards
• Keep organized records and support audits as needed

Project Administrator Responsibilities

• Construction Administration Support
• Fill administrator role in Buildertrend
• Coordinate and maintain insurance certificates and subcontract agreements
• Enter subcontractor data into Buildertrend and manage subcontractor files
• Maintain project files
• Apply for and maintain builder’s risk insurance files
• Prepare information for client review meetings
• Coordinate coding of bills with site superintendents and/or project managers
• Record bills and purchase order payments in Buildertrend
• Prepare electronic folders and files, collect and report data for client invoicing
• Assist with selections documentation
• Provide assistance to Site Superintendents and Project Managers
• Fill out forms- permits, loan documents, etc.
• Maintain, verify, and update numerous ledgers
• Keep sensitive client and company information confidential

Office Administrator Responsibilities

• Collaborate with Office Manager to create cohesive operations across offices
• Coordinate with the Interior Designer to implement organization of the office
• layout
• Liaise with facility management vendors, including cleaning, catering, and
• security
• Plan in-house or off-site activities, like parties, celebrations, and conferences
• Book accommodations for travel
• Take phone calls and pass on messages
• Run errands, including shopping and trips to the post office
• Accept packages, check and distribute mail
• Order office supplies
• Coordinate with IT vendors on maintenance and repair of office equipment
• Provide printing assistance and general administrative support to other
• employees
• Greet visitors and offer refreshments
• Other Administrative Assistant duties as needed

Core Competencies

• Attention to Detail- Able to accurately handle administrative duties.
• Strong math and computational skills
• Time Management- Excellent time management skills and ability to multitask and prioritize work
• Technologically Savvy- Skilled in working in a computer-enabled work environment using BuilderTrend, spreadsheets, word, docs, and other computer applications
• Organization- Utilizes strong organizational skills. Able to consistently adhere to work processes and efficiently and effectively manage time and resources for maximum benefit.
• Communication- Displays strong written and oral communication skills and employs effective listening skills.
• Problem-solving- Analyzes problems and makes sound decisions in a timely manner based on objectives, risks, implications, and costs.
• Interpersonal skills- Tactful and mature demeanor with well-developed interpersonal skills including the ability to work well with diverse personalities.
• All responsibilities will be approached with creativity, enthusiasm, and a desire to improve the team environment.
• Quick and flexible learner

Job Requirements

• Bachelor’s Degree in Accounting, Finance, or a related field preferred
• Experience in the construction industry, working with construction software, and a personal interest in and passion for custom residential construction would be a plus
• 2 years of experience in accounts payable or similar role
• Proven experience as an Office Manager or Administrative Assistant
• Proficiency in MS Office and Google Drive
• Proficiency with Quickbooks
• Must be able to pass a drug test- Winsome is a drug-free company
• Due to the sensitive financial nature of this position, a background check is required

Employee Benefits

• $55,000- $65,000/year
• Paid time off
• Company 401(k)
• Group Health and Dental Insurance
• Company supplied laptop, and all other devices needed to perform job responsibilities

Winsome is an equal-opportunity employer. Nothing in this job posting or description should be construed as an offer or guarantee of employment.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Accounts payable: 2 years (Required)

Ability to Commute:

• Portland, OR 97224 (Required)

Work Location: In person

Salary : $55,000 - $65,000