Executive Assistant

Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.

We are currently looking for an Executive Assistant in the Tampa, FL area. This is a hybrid role. The Executive Assistant to the VP provides high level administrative support without immediate supervision. Resolves and completes complex administrative tasks that may include travel and itineraries, manages schedules, facilitate/coordinate meetings, conference calls, ability to produce high quality meeting minutes and reports.

Responsibilities

• Develops and maintains positive relationships with both internal and external customers.
• Conveys a positive image of the company to customers by maintaining professional standards as outlined in policies in their conduct, dress and verbal, written and non-verbal communications.
• Consistently demonstrates superior customer service skills.
• Listens to customers to understand their needs and ensure they understand the information being provided to them.
• Meets work deadlines as assigned and/or promptly communicates any issues with meeting deadlines as soon as they are known.
• Promptly responds to written and verbal requests, assigning appropriate priorities to various work demands.
• Communicates effectively and appropriately. Uses good judgment as to what to communicate to whom as well as the best method to get the communication purpose accomplished.
• Speaks in a clear and credible manner, selecting the right tone for the situation and audience. Listening to others allows them to make their point.
• Works efficiently, effectively and constructively to find mutually beneficial solutions for all concerned parties.
• Shares knowledge and expertise with others to ensure the success of team and individual efforts.
• Supports coworkers by maintaining attendance and punctuality requirements.
• Commits to the principles of dignity & respect, information sharing, participation and collaboration when dealing with others.
• Demonstrates accountability for actions, choices and outcomes, answers for own conduct and obligations.
• Demonstrates willingness to adapt to changing individual and institutional roles, processes, needs and environment.
• Exhibits a problem-solving attitude; constantly seeks ways to improve processes, increase efficiency, finds solutions to current situations or to develop new methods and procedures.
• Works in partnership with team members and patient and family advisors to improve processes or care.
• Consistently provides quality products/services as defined by department standards and/or individual job description.
• Possesses sufficient job skills and knowledge to perform the job in a competent manner. Is able to demonstrate skills and knowledge in day-to-day situations.
• Projects pride in work as exhibited in day-to-day interactions with team members, patients and all those they come in contact with.
• Maintains awareness and follows safety policies and procedures applicable to assigned duties. Use sound judgment including reasonable awareness of potential hazards before acting.
• Promptly reports errors, events or situations of actual or potential harm.

Required Skills

5 years administrative support experience in an office setting.

Preferred Skills - Prefer at least 2 years at the executive/director level. Prefer experience in healthcare, research and/or academic setting.