Part-Time Accounts Payable Associate

Description

The Accounts Payable Associate maintains and processes bills through accounts payable system. Assists with other accounting department projects as needed. Understands and completes job responsibilities in accordance with federal and state regulations. 

Principal Duties and Responsibilities:

Accounts Payable 80%

• Responsible for all aspects of the Accounts Payable function
• Ensures that all bills are paid accurately and promptly
• Verifies and expenses charges on the Bank credit cards 
• Issue Form 1099s at the end of the year
• Prepares and submits all sales and use tax reports and remittances; remains current on laws and regulations governing sales and use tax
• Requests Form W-9 from vendors and maintains up to date files

Accounting Functions 10%

• Back up to Staff Accountant for various General Ledger reconciliations
• Back up to Staff Accountant for daily and monthly reporting for secondary market reporting

Additional Duties and Responsibilities 10%

• Back up of interoffice courier services
• Assists in preparation of exam/audit/tax workpapers throughout the year
• Participates in internal and external training and development opportunities as required
• Other job related duties necessary to carry out the responsibilities of this position

Requirements

Work Relationships and Scope:

Frequently interacts and works with coworkers. Occasionally interacts with federal/state government and regulatory agencies. Occasionally interacts with suppliers and vendors. Frequently handles highly confidential business and client information. May occasionally participate in bank committees and events.

Performance Dimensions:

Quality, accuracy, reliability, thoroughness and timeliness of work performed and services provided to clients and co-workers; strong attention to detail; meets established deadlines; keeps Bank and client information confidential; demonstrates friendly and helpful approach and attitude toward internal and external clients. Effectively communicates and develops good working relationships with all co-workers and clients; professional workplace appearance and conduct; honesty and integrity in all client and co-worker communications; reliability in reporting to work regularly and on time; understands Bank policies and procedures. Participates in training and appropriate professional development. Multi-tasks and effectively manages varying duties throughout the workday. Demonstrates professionalism, commitment to the job, and loyalty to the Bank.

Knowledge, Skills and Abilities:

Associate Degree in Accounting or Business-related field required, Bachelor’s Degree preferred. Previous accounting and/or banking experience desired. Must have a courteous and professional customer service attitude and excellent verbal and written communication skills. Must have strong math skills, strong organization skills, and good aptitude for computer applications, particularly Microsoft Excel. Must possess effective problem solving and research skills. 

Working Conditions:

Work is performed largely in an office environment with minimal chance for personal injury. Occasional out-of-town and overnight business travel (air or auto) is required for business and education. Regular mental and visual concentration for computer usage required. Regular use of telephone. Frequent repetitive use of keyboard for at least 50% of work shift. Requires ability to receive and provide detailed information through verbal and written communication. Requires near and mid-range vision. Will alternate sitting, standing, and walking throughout work shift. May have to bend, turn, lift, and carry up to 25 pounds of documents and office supplies. Climb stairs. Work is generally performed during regular business hours.  

Equipment Used:

Operates Windows PC with Microsoft Office and other bank-specific applications. Operates the SilverLake core banking system. Utilizes a variety of office equipment including printer, scanner, ten-key calculator, fax, copy machine, and multi-line telephone.

EEO/AA Employer/Vets/Disability