Surgical Scheduler

WNY Urology Associates is currently recruiting for a Surgical Scheduler to join our Harlem Road location in Cheektowaga, NY. As an employer we take the time to train our staff in order to build strong relationships and excellent self-worth in the workplace. At WNY Urology we value our employees and are committed to growing their capabilities. Our employees and leaders are teachers and learners who work out loud and share their knowledge to enhance each other's growth. We are dedicated to building a diverse community, where employees feel a sense of belonging and are valued for their contributions and perspectives they bring to the practice.
If you are in the business of providing exceptional patient care and being part of an exceptional team, then we would like to meet you!

Surgical Scheduler Job Description:
Under limited supervision, the surgical scheduler performs a wide range of surgical scheduling duties for procedures requiring anesthesia.
The surgical scheduler is required to initiate the insurance authorization process, schedule pre-admission testing and clearance appointments, and schedule appropriate surgical procedures with the appropriate facility.
The surgical scheduler has knowledge of urological conditions, urological procedure types, ICD codes, CPT codes, and necessary paperwork and equipment required for the surgical procedure. The surgical scheduler coordinates and/or explains procedural information with patients, primary care physicians, ambulatory surgery centers, and hospitals as needed.

Primary Duties and Responsibilities:
1. Schedules patient appointments and surgeries. Responsible for verifying patient's insurance and referrals prior to scheduling the procedure.
2. Management of assigned physician’s surgery/endo schedule, documenting surgery in EMR system (medent), and physician’s personal calendar.
3. Advises patients of scheduled procedures and instructions.
4. Responsible for updating all departments of upcoming procedures including primary care office, ambulatory surgery center, hospital, and billing department.
5. Responsible for collecting prior authorization information for all surgical and endovascular interventions.
6. Schedule all preoperative imaging and testing.
7. Schedule all appropriate testing and post op office visit as required.
8. Complete all paperwork for patients and appropriate departments.
9. Update EMR (MEDEN) for all activities.
10. Notify all appropriate individuals of scheduling changes.
11. Keep physicians informed on patient waiting status, reschedules or cancelations.
12. Optimize physician scheduling and productivity.
13. Performs other related duties as required or assigned by manager

Qualifications:

• 1 year previous experience in medical scheduling or a similar role is required.
• 1 year experience with medical terminology is required.
• Proficient in using various scheduling systems and EMR systems (Medent) preferred.
• Strong attention to detail and organizational skills required.
• Excellent communication and interpersonal skills required.

Job Type: Full-time
Pay: $19.00 - $21.00 per hour
Expected hours: 40 per week
Benefits:

Healthcare setting:

Medical specialties:

Schedule:

Work Location: In person