Reception/Paralegal

We're a main street firm with great culture looking to grow!

We are seeking a highly organized and friendly Receptionist to join our team. The Receptionist will be the first point of contact for our company, offering administrative support. The ideal candidate will have excellent communication skills, a positive attitude, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

- Greet and Welcome Guests: Warmly welcome visitors, clients, and staff members as they arrive at the office.

- Manage Phone Calls: Answer, screen, and forward incoming phone calls, taking messages when necessary.

- Administrative Support: Provide general administrative and clerical support, including mailing, scanning, and copying.

- Schedule Appointments: Manage and schedule appointments and meetings, coordinating with staff and clients as needed.

- Correspondence Handling: Receive, sort, and distribute daily mail and deliveries.

- Office Supplies Management: Monitor and maintain office supplies inventory, placing orders as required.

- Customer Service: Address inquiries from the public and provide information about the organization.

- Tidy Reception Area: Keep the reception area clean, organized, and presentable.

Skills:

- Excellent verbal and written communication skills.

- Proficient in Microsoft Office Suite (Word, Excel, Outlook).

- Strong organizational and multitasking abilities.

- Customer service-oriented with a professional demeanor.

- Ability to handle sensitive and confidential information with discretion.

Qualifications
- Proficient in Microsoft Office Suite, including Word, Excel, and Outlook
- Strong customer service and communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Experience with multi-line phone systems and front desk operations
- Bilingual in English and Spanish is a plus
- Previous administrative or receptionist experience is preferred