Secretary

Position Type:
Secretarial/Clerical/Technology Assistant

Date Posted:
6/10/2024

Location:
Educational Support Center

Date Available:
06/27/2024

Closing Date:
When filled

Woodland School District 50 is an Equal Opportunity Educator/Employer. We are committed to building a culturally diverse workforce and educational environment by hiring individuals who support and contribute to the diversity and excellence of our student and academic programs through their teaching and service to our students, parents and the community we serve.

If you welcome inclusion, equity and diversity, have an unwavering commitment to the success of all students, embrace and celebrate the individuality of our student population with respect to race, ethnicity, and economic status, and seek to celebrate the cultures that contribute to making our district so rich, please join our team! Minority candidates encouraged to apply.

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Position Title: Secretary to the Technology Department

Applicants are instructed to address in their application/resume their experiences directly related to each section noted in this posting.

Position Type: Non-Licensed Support Staff

Date Posted: June 10, 2024

Location: Educational Support Center

Date Available: June 27, 2024

QUALIFICATIONS:

1. License: N/A

1. Education:
   A. Required - High School Diploma or equivalent
   B. Preferred - College experience a plus.

3. Experience:
A. Required - Three (3) years' experience in secretarial and clerical work. Computer competency experience with a variety of programs (e.g., Google, Microsoft Office).
B. Preferred - Three (3) years' experience in secretarial and clerical work. Computer competency experience with a variety of programs (e.g., Google, Microsoft Office). Level 1 technical support skills experience. Working knowledge of plans that support students with disabilities. Experience in supporting educational and school offices in a public-school setting with a variety of functions.

ESSENTIAL PERFORMANCE RESPONSIBILITIES:

1. Files and maintains files necessary for the smooth operation of the technology department.
2. Places and receives telephones calls and records messages.
3. Types a variety of material, such as letters, reports, memos, etc.
4. Performs usual office/secretarial routines and practices, and organizes and maintains digital/paper files necessary for the smooth operation of the technology department.
5. Maintains an organized work station.
6. Maintains/organizes service contracts, supply orders, software certification and licensing agreements.
7. In charge of purchasing supplies and receivables needed throughout district, receives, sorts, and delivers incoming supplies and mail for the department.
8. Performs any bookkeeping tasks associated with the specific position such as purchase orders and submitting District credit card statements to the Business Office.
9. Prepares DocuSign for approval by the Director of Technology and Innovation on all invoices and contracts.
10. Maintains, organizes and tracks third party contracts, software certification and licensing agreements, supply orders, software/equipment inventory/fixed assets/printer cartridge inventory, to ensure they are all SOPPA compliant.
11. Operates office equipment efficiently.
12. Prepares agendas and records minutes for Technology department meetings.1
13. Maintains a department calendar of staff time off and collects any attendance sheets, if applicable.
14. Processes mileage reimbursement requests for the Department staff who travel within the district.
15. Creates processes and procedures to streamline District and department processes.
16. Responsible for inventorying all equipment managed by the Technology Department by maintaining it in the inventory management system.
17. Provides Level 1 technical support to the Educational Support Center staff.
18. Prepares documentation and coordinates dispositions of old or broken equipment.
19. Maintains 911 database for all schools and buildings.
20. Prepares and maintains records for eRate program.
21. Maintains historical records.

OTHER PERFORMANCE RESPONSIBILITIES:

1. Assist in other areas as needed.
2. Complete other duties assigned.

KNOWLEDGE, SKILLS AND ABILITIES:
Technical: Uses the district email system, Google platforms, Microsoft Office, and the district's attendance system; Utilizes copies/printers/fax machines to perform work tasks; Prioritizes tasks, as well as manages multiple short-term and long- term tasks simultaneously; Demonstrates strong verbal and written communication skills, including grammar, math and the ability to proofread. Also demonstrates a high level of organizational skills, and accurate typing skills.

Interpersonal: Develops and maintains positive relationships with staff, parents, students, businesses and community; Possesses strong organization, communication and interpersonal skills, and a strong sense of teamwork. Patiently handles deadline pressures; Makes difficult decisions that impact the organization in a positive sense; Works harmoniously, tactfully and courteously with the community, students, parents, staff, and administration; Communicates effectively with students, parents and staff; Exhibits sound judgment in dealing with people and follow directives given by Administration; Works independently and is self-directed; Exhibits a high degree of professionalism and confidentiality; Creatively solves problems, displays empathy, is humanistic and open-minded.

DISTRICT CORE COMPETENCIES:

1. Support the establishment of mutual respect and equal human dignity across the entire school community.
2. Welcomes inclusion, equity and diversity.
3. Have an unwavering commitment to the success of all students.
4. Understanding that your identity may be different than students, parents, and staff, you are willing to put those differences aside for the success of all students.
5. Regardless of the identities of students, staff, or parents, works collaboratively to build a successful relationship with them.
6. Willingly anticipate, identify and adopt change.
7. Engage in all job-related interactions and activities, with contacts from within and outside the District, in a courteous and professional manner.
8. Communicate with styles that are approachable and respectful.
9. Participate in professional development and training to become more effective and efficient.
10. Take initiative to manage multiple tasks.
11. Effectively organize work to be as productive as possible.

PHYSICAL DEMANDS:

Manual Dexterity: Work requires definite skilled and accurate physical operations requiring some close coordination performance.

Physical Effort: Work requires handling average weight materials or equipment up to 20 lbs., but not for sustained periods. Must be able to travel to schools, and seminars/workshops/ professional development, as needed.

Working Conditions: Some exposure to definitely disagreeable elements may exist, i.e., temperature changes, use of steps/stairs, walking long distances throughout the building, etc. Must be available to work evenings and weekends, as needed.

TERMS OF EMPLOYMENT: Full-time, 12-month, non-exempt Union position.

SALARY RANGE: $17.15 Minimum

EVALUATION: Conducted Annually

HOW TO APPLY: Internal applicants should apply online at www.dist50.net and attach a resume to the online application. External applicants should apply online at www.dist50.net and attach three letters of recommendations, resume and transcript(s) to the online application.

All applicants must be willing to interview in person and demonstrate skills through a situational analysis. Applicants will be contacted within three weeks if invited for an interview. Minority candidates are encouraged to apply.

Further information regarding this position may be obtained by contacting:

CONTACT PERSON:
Mrs. Sheri Styczen
Director of Technology & Innovation
sstcyzen@dist50.net
(847) 596-5628

APPLICATION DEADLINE: Applications reviewed upon receipt

Woodland School District 50 is an Equal Opportunity Employer with established policies prohibiting discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, age, ancestry, marital status, arrest record, military status, order of protection status, unfavorable military discharge, citizenship status provided the individual is authorized to work in the United States, use of lawful products while not at work, being a victim of domestic or sexual violence, genetic information, physical or mental handicap or disability, if otherwise able to perform the essential functions of the job with reasonable accommodation, pregnancy, childbirth, or related medical conditions, or other legally protected categories. The Associate Superintendent of Educational Services (847-596-5631) addresses questions regarding student discrimination and serves as the Districts Title IX Coordinator, and the Executive Director of Human Resources (847-596-5640) answers questions concerning employment discrimination.

EP1-FY24-2425

Salary : $17