What are the responsibilities and job description for the Administrative Support Coordinator position at Woods Hole Oceanographic Institution?
About the Role
We are seeking an experienced Administrative Support Coordinator to join our team at the Woods Hole Oceanographic Institution. In this role, you will provide day-to-day administrative support to the Shipboard Scientific Services Group within the Marine Operations Department.
The ideal candidate will have excellent interpersonal skills, be highly organized, and possess a natural ability to work independently while collaborating with others as needed.
This position is open to both Hybrid and Onsite participation, and we offer a flexible schedule that can be tailored to meet your needs.
Key Responsibilities
- Provide administrative support to the Shipboard Scientific Services Group, including proposal development, budget tracking, and procurement of supplies.
- Prepare and process timecards, expense reports, and vendor payments.
- Maintain team calendars, coordinate meetings, and manage document management systems.
- Collaborate with other WHOI departments as necessary for program and project functions.
Requirements
To be successful in this role, you will need:
- An Associate's or Bachelor's degree in Business Administration or a related field.
- 1-3 years of experience in a non-profit setting or a similar field.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office, Adobe, and virtual meeting systems.
