Accounts Payable Payroll Coordinator

Job description

The Accounts Payable/ Payroll Specialist will assist in managing the company's accounts payable process and payroll system to ensure accuracy, timeliness, and compliance with relevant regulations. This position is, full time, onsite with a compensation of $24.00-$26.00/hr. D.O.E. in Vista, CA.

Essential Duties and Responsibilities:

• Review invoices, ensure matching to the purchase order and system receipt and post invoices
• For non-inventory invoices route for proper approval before posting invoices
• Post invoices to the correct GL expense and prepaid accounts
• Monitor unvouchered payables/ Received not invoiced receipts
• Print AP aging report and Perform payment by check and EFT
• Process payments by check or EFT to vendors weekly and ensure payments are on time
• Review vendor statements to ensure accurate records
• Reconcile bank statement daily for checks and payments cleared and outstanding
• Reconcile all credit card receipts to the credit card statement at month end.
• Maintain an organized filing system
• Assist with the month end close
• Assist with monitoring of various inventory transactions
• Communicate with receiving and purchasing to resolve issues that delay invoice posting
• Other duties as assigned
• Required participation in internal training as needed to perform the duties assigned to this role.
• Upload hours from ERP system into ADP
• Prepare and send out weekly temp timecards to staffing agencies
• Collaborate with HR to ensure accurate employee data and payroll records
• Assist corporate payroll in the processing bi-weekly employee payroll
• Verifying meal penalties
• Fixing missed punches
• Ensure managers are approving timecards and time off requests on time
• Running, verifying, reconciling reports
• Forward new child support or tax withholding notices to corporate
• U.S. Person status required do to export control
• High school diploma or GED certificate, associate degree in accounting or bookkeeping preferred
• Minimum of 2 years of experience in accounts payable and payroll, preferably in a manufacturing environment.
• Experience using ADP Vantage or other HRIS/Payroll systems
• Good problem-solving skills and the ability to resolve discrepancies or issues effectively
• Ability to maintain confidentiality concerning financial and employee files
• Have strong attention to detail
• Understanding of accounting concepts and familiarity with general ledger accounts
• Excellent verbal and written communication skills
• Must be highly organized, flexible, and able to work in a fast-paced manufacturing environment
• Must thrive in a team-oriented and deadline-driven environment
• Experience working in Epicor Kinetic ERP system preferred but not required
• Strong proficiency in MS Office programs- Excel, Word, Outlook, Power Point and Adobe Acrobat

Job Types: Full-time, Contract

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Accounts payable: 2 years (Required)
• Payroll: 2 years (Required)

Work Location: In person