Executive Assistant (HYBRID) – Clinical Background Preferred

Join Our Network – Connecting Top Talent with Leading Healthcare Organizations

Wound360 specializes in recruiting top-tier healthcare professionals for our clients, ensuring the best fit for both employers and candidates. Our mission is to connect skilled professionals and clinicians with dynamic healthcare environments where they can thrive and make a lasting impact.

If you're an experienced executive assistant looking for an opportunity to advance your career, we have an exciting role for you!

About the Role

As an Executive Assistant, you’ll be the right hand to the leadership team, ensuring that day-to-day operations run smoothly. You’ll handle everything from scheduling and email management to coordinating patient workflows and assisting with clinical documentation. If you thrive in a fast-paced, problem-solving environment, this role is for you!

(Must have a quiet, controlled work environment & reliable internet)

For now, this is a remote position—you must have a quiet, professional workspace with reliable internet and cellular service. However, occasional in-person tasks may be required, and the role will transition to an in-person position in the future (exact timeline TBD).

Key Responsibilities

Communication & Coordination

• Answer, screen, and direct phone calls, texts, and emails.
• Prioritize and manage multiple inboxes
• Ensure receipt and processing of patient referral documents received through email
• Communicate between patients, referral agencies, SNFs, billing and other vendors

Scheduling & Documentation

• Maintain and update GoogleSheets tracking sheets for scheduling, planning, and data analytics
• Track and reconcile schedules vs. actual patient visits.
• Prepare and initiate daily clinical notes from an old EHR to a new EMR system
• Gather essential patient data (labs, dates, etc.) for advanced wound care procedures.

Healthcare administration & Operational Support

• Coordinate with IT service providers (WoundAlly, PCC, etc.).
• Retrieve and process weekly mail from the UPS mailbox.
• Distribute mail to stakeholders, billing departments as well as other vendors as needed.

What You Bring

• 3 years of experience as an executive assistant/care coordinator, ideally in healthcare or other clinical settings.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Proficiency in Google Workspace (Sheets, Docs, Gmail) and EMR systems (Aprima preferred).
• Ability to problem-solve independently while staying detail-oriented.
• Bilingual in Spanish is a plus but not required.
• Reliable transportation for occasional in-person tasks.

Why Join Us?

• Competitive pay starting at $28/hr (DOE)
• Opportunity to grow into an operations management role
• Hybrid flexibility – Start remotely before transitioning to an in-person role.

Join a team that values diversity & inclusion

At Wound360, we believe in fostering an inclusive workplace that values diversity and welcomes professionals from all backgrounds. We are committed to providing top-notch healthcare talent and empowering our partners to grow and succeed. Our engagement welcomes all qualified applicants and ensures equal employment opportunities without bias based on race, color, religion, sex, national origin, disability, or protected veteran status.

Join our network and help us further our mission of providing exceptional healthcare. We can’t wait to welcome you aboard!

Job Type: Full-time

Pay: From $28.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Experience:

• Executive Assistant: 3 years (Required)
• Healthcare management: 3 years (Required)
• Executive administrative support: 3 years (Required)

Language:

• Bilingual (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: On the road

Salary : $28