What are the responsibilities and job description for the Contract Administrator position at Wright Service Corp.?
JOB SUMMARY: The Contract Administrator supports operations management activities by assisting with the preparation and review of bids and the coordination of contract execution.
ESSENTIAL JOB FUNCTIONS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions:
- Preparation and submission of proposal responses.
- Perform assessment of contract documents to identify key areas that may require additional review.
- Maintain contract timelines, completions, and renewals.
- Prepare or facilitate any customer required reporting.
- Prepare pre-qualification documents and registrations for customers.
- Coordinate operations activities with Payroll, Billing and Customers.
- Maintain payroll and billing rates for data administration entry.
- Assist with review of union contracts and maintain union data for payroll within ERP.
- Prepare licensing and permit applications for field operations.
- Coordinate bonding requests for contracts, licensing, and permits.
- Coordinate requests for certificates of insurance.
- Coordinate storm response between Operations, Customers, Payroll, and Billing. Prepare storm rosters, rates, and reporting as requested.
- Support, actively participate, and act in accordance with Wright’s culture of safety and employee ownership.
- Comply with applicable federal, state, and local laws, rules, and regulations; maintains knowledge of and follows all company policies and procedures.
- Maintain regular and punctual attendance at work and meetings.
OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
- Must be open to working overtime to process workload within deadlines.
- Must be located within one & ½ hour driving distance of our West Des Moines office and be available to work from this office when required.
JOB REQUIREMENTS:
- 2- or 4-year degree or equivalent with a background in accounting and administration, or any combination of training or experience that provides the required knowledge, skills, and abilities.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Organized, strong analytical and reasoning skills required with strong mathematical aptitude.
- Ability to read, assimilate and recall facts, figures and descriptions and to search for and obtain information.
- Ability to handle sensitive customer matters in a confidential fashion.
- Must exhibit exceptional customer service skills, requiring professional tact, discretion, and self-expression when dealing with personnel inside and outside the organization.
- Working knowledge of Microsoft Office products is required. Intermediate level Excel experience is required.
- Strong organizational skills and tendencies.
- Must possess the ability to work on multiple tasks and projects concurrently and accurately.
- Must be extremely detail oriented.
- Must be adept at problem solving, data mining, and fact finding.
- Must be able to work in a fast-paced environment while maintaining company standards.
- Must demonstrate excellent and professional verbal and written communication, as well as interpersonal skills.
- Ability to read, write and speak English sufficient to perform job duties and to interact and communicate with employees and vendors.
