What are the responsibilities and job description for the Wright Water Engineers, Inc. | Executive Assistant position at Wright Water Engineers, Inc.?

The Role :

Wright Water Engineers, Inc. (WWE) is seeking an Executive Assistant (EA) to provide crucial support to a member of our executive leadership team. As an EA to the Chief Administrative Officer (CAO), you will play a strategic and pivotal role in enabling the CAO to focus on driving company priorities, maximizing client experience, and ensuring a professionally rewarding team environment. As an EA to the CAO, you'll be at the heart of our operations, taking on a wide range of responsibilities.

Key Duties :

People Operations : Hiring process including resume screening, candidate communicateons, and onboarding.
Employee Engagement : Mentoring, annual review process, benefits administration, and overall attention to the pulse of the organization.
Technical Editing : Handle technical editing and formatting of company and project-related documents.
Professional Licenses : Ensure company-wide compliance with state-by-state requirements for professional licensure. Maintain registration records in various platforms, including NCEES.
Effective Communication : Manage correspondence, emails, and phone calls with professionalism.
Content Creation : Compose reports, emails, memos, spreadsheets, and presentations.
Logistics Expertise : Coordinate executive travel and ensure timely expense reporting.
Project Facilitation : Act as a liaison for large project teams working across multiple locations.
Document Management : Safeguard sensitive information and manage large document files.
Research and Analysis : Conduct research and provide valuable analysis and insights.
Digital Proficiency : Utilize standard desktop software (Microsoft Office Suite, Adobe) for various tasks. Familiarity with Deltek VantagePoint and Foxit is helpful.
Proactive Support : Take the initiative to follow through on tasks and manage initiatives effectively.
Confidentiality : Handle correspondence and sensitive information discreetly and tactfully.

Required Qualifications :

Professional Demeanor : Excellent verbal and written communication skills.

Adaptability : Ability to anticipate, prioritize, and adapt to a rapidly changing environment.

Problem Solver : Quickly gain an understanding of a problem and work with internal and / or external resources to effectively bring the problem to resolution.

Technical Skills : Proficiency in technical document editing and formatting.

Confidentiality : Capable of handling sensitive information discreetly.

Independence : Ability to work autonomously and execute projects with minimal direction.

Initiative : Willingness to take the lead in the executives’ absence.

Tech-savvy : Familiarity with Microsoft Office Suite, web-conferencing, and document management.

Preferred Qualifications :

Experience : Eight years of relevant administrative or equivalent experience.

Background : Knowledge of civil engineering or law.

People Operations : Previous Peoples Operations / Human Resources support is strongly preferred.

Legal Expertise : Paralegal, clerk, or legal secretary experience is a plus.

Executive Support : Previous experience supporting a Vice President or higher-level executive and experience supporting multiple executives.

Board of Directors : Previous experience supporting a Board of Directors.

The Company :

Wright Water Engineers Inc. (WWE) is a well-respected, employee-owned consulting engineering firm that specializes in water resources, environmental, and civil engineering. With offices in Denver, Glenwood Springs, and Durango, Colorado, WWE has been providing comprehensive engineering services since 1961. Our team of experts includes engineers, biologists, chemists, geologists, hydrogeologists, hydrologists, and scientists working on diverse and challenging projects across the United States. WWE is dedicated to excellence, innovation, and environmental stewardship.

Compensation / Benefits :

Full-time position, Monday through Friday, with occasional overtime.

Compensation range : $65,000-85,000 / year, based on experience, education, and skills.

Comprehensive benefits package, including employer-paid health insurance.

Voluntary dental, vision, and retirement plans.

Additional perks, such as 401(k) matching, flexible spending accounts, health savings accounts, profit-sharing, discretionary bonus program, and more.

Please send cover letter and resume to Beth Knudsen, Chief Administrative Officer, at bknudsen@wrightwater.com with the subject line “Executive Assistant."

Salary : $65,000 - $85,000

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Wright Water Engineers, Inc. | Executive Assistant

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