What are the responsibilities and job description for the Administrative Contract Manager position at WSSC Water?
The Administrative Contract Manager manages facilities-property management, construction and other professional services contracts in support of the General Services Department in close coordination with team technical managers and performs related duties as required.
An employee filling this position works very closely with technical managers in the General Services Department associated with each contract as well as members of the Procurement Office, including the Contracting Officer, Contracting Officer’s Representatives and other Procurement Professionals, Small, Local, Minority Business Office and the General Counsel’s Office. Work involves applying sound contracting principles and practices coupled with WSSC Water Procurement Regulations, Business Policies and Procedures and associated practices that constitute the WSSC Water procurement system.
An employee filling this position works very closely with technical managers in the General Services Department associated with each contract as well as members of the Procurement Office, including the Contracting Officer, Contracting Officer’s Representatives and other Procurement Professionals, Small, Local, Minority Business Office and the General Counsel’s Office. Work involves applying sound contracting principles and practices coupled with WSSC Water Procurement Regulations, Business Policies and Procedures and associated practices that constitute the WSSC Water procurement system.
Essential Functions
- Manages all administrative provisions of the contract including the performance period and contract value, including the cumulative cost of all tasks issued under basic ordering agreements and indefinite delivery/indefinite quantity contracts
- While coordinating with the necessary parties, schedules, conducts all procurement planning pre-bid/proposal meetings
- Schedules and conducts pre-award meetings with contractor, other necessary WSSC Water staff elements, as well as state, county and local agencies
- Manages the compliance of all contracts including subcontracting utilization in support of the WSSC Water Minority and Small, Local Business Enterprise programs
- Manages and enforces any wage-rate provisions under the contract
- In coordination with the technical managers and in coordination with the Contracting Officer and/or Contracting Officer Representative, approves, and issues change orders and field orders
- Accepts work as being finally complete as the WSSC Water representative
- Conducts bid-ready contract reviews to ensure completeness
- In collaboration with the technical managers, prepares and updates daily, weekly and monthly reports
- In collaboration with the technical managers, reviews and recommends revisions to General Conditions, Standard Specifications and Standard Details
- Confers with management personnel to determine needs and then, in coordination with the Contracting Officer’s Representative, develops appropriate contract tools
- Analyzes problems in terms of contract specification requirements, service delivery, and feasibility
- Trains others in contract compliance and enforcement
Other Functions
- Collaborate with technical managers, receives, reviews and approves/processes all submittals and deliverables and invoices
- Performs other duties as assigned
Work Environment And Physical Demands
Business casual office environment
Required Knowledge, Skills, And Abilities
- Extensive knowledge of general contracting processes, rules and procedures
- Knowledge of the principles, practices, selection and uses of all types of design, construction maintenance, and professional service contracts
- Working knowledge of facilities design, maintenance, construction and rehabilitation
- Skill in making estimates and measurements
- Skill in communications both verbally and in writing
- Knowledge of basic design and construction management techniques
- Ability to work with contractors, state, county, local agencies and the general public
- Ability to manage and coordinate multiple contracts simultaneously
- Strong teamwork skills
Minimum Education, Experience Requirements
- Bachelor’s degree in Business Administration, Engineering, Contract Management, or a related field
- 3 years of progressively responsible experience in procurement and contract administration
OR
- High school diploma or equivalent
- 7 years of progressively responsible experience in procurement and contract administration
