Administrative Assistant to the Executive Director

Administrative Assistant to the Executive Director

Classification: Full Time, Exempt

Reports To: Executive Director, Wyoming Valley Children’s Association

Job Description: To provide support to the Executive Director, office management, development and special events administrative assistance.

· Assist the Executive Director with Board of Directors responsibilities including reminding Board members of meetings, recording minutes and maintaining Board of Director’s term limits and contact information

· Support Human Resource tasks including maintenance of handbooks and personnel files

· Maintain Executive’s appointment schedule by scheduling meetings and teleconferences

· Conserve Executive’s time by reading, researching and routing correspondence; collecting and analyzing information; initiating telecommunications

· Assist Executive prep for upcoming meetings, appointments and events

· Process all outgoing and incoming mail including donations

· Serve as the welcoming individual when visitors enter the school and first point of contact for answering incoming calls

· Ability to manage financial deposits

· Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing supply orders and verifying receipt of supplies

· Purchasing supplies both online and in-person as needed

· Track and save all media announcements and articles pertaining to WVCA and add them to the organization’s media records

· Ensure operation of equipment by completing maintenance requirements, following manufacturer’s instructions, troubleshooting malfunctions, calling for repairs, etc.

· Record and maintain faculty and therapist’s service logs to track service numbers

· Prepare “thank you” letters to donors and community members

· Assist Executive Director and Special Events Coordinator and all community events as needed

Qualifications:

· Associate degree in office administration or equivalent experience. Three years of experience in a similar experience required

· Computer literate, proficient in Microsoft Word, Excel, PowerPoint and Outlook

· Exemplary planning, organizational and time management skills

· Excellent communication skills and attention to detail

Benefits:

· Healthcare coverage including vision and dental

· 403(b) retirement plan

· Excellent vacation and sick leave

· Long term disability and Life/AD&D insurance

· Tuition assistance available

· Tuition discount for children enrolled in WVCA’s programs

· Flexible and healthy working environment

The information above is not comprehensive of all duties/responsibilities performed by this position. This job description is not an employment agreement or contract. The Executive Director and Board of Directors has the exclusive right to alter this job description at any time without notice.

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $18 - $21