What are the responsibilities and job description for the Office Administrator position at X-ES?
Extreme Engineering Solutions (X-ES) seeks a highly organized professional to work the front desk while assisting with day-to-day operations of the company. This individual will help to ensure organizational effectiveness and efficiency of the company while providing a high level of customer service. The ideal candidate will demonstrate strong communication and multitasking skills to contribute to a productive workplace. The primary work schedule will be Monday through Friday, from 8:00 am to 4:00 pm.
Duties and Responsibilities:
Perform a variety of general office support assignments. Specific responsibilities may include:
- Greeting visitors at the front desk and assisting with the sign-in process between the hours of 8:00 am to 4:00 pm.
- Answering all incoming calls to X-ES and transferring accordingly.
- Maintain office filing and storage systems by faxing, scanning, and copying documents.
- Monitor inventory, ordering, and replenishment of various supplies.
- Assist with event planning and implementation.
- Fulfill other requests as needed and assigned from other internal teams.
- Completing repetitive task requests weekly as well as miscellaneous tasks.
Required Qualifications
- Graduation from an accredited high school (or valid General Educational Development certificate).
- Computer proficiency and a high level of organization with strong attention to detail and problem-solving skills.
- Self-motivated with the ability and interest to work efficiently and independently.
- Ability to work onsite from our facility located at 9901 Silicon Prairie Parkway in Verona, WI.
- Ability to safely lift up to 25 lbs. on a regular basis.
Desired Qualifications:
- Prior work experience in an office setting with computers or technology preferred.
- Strong written, verbal, and interpersonal communication skills.
- Adept at managing and prioritizing multiple tasks while working independently, as well as when working with other functional areas.
- Experience with hand tools and building maintenance is a plus.
Compensation and Benefits
X-ES offers a competitive compensation package and excellent benefits, including:
- No-deductible, low-copay group health and dental insurance (90% employer paid)
- Health and wellness benefits coverage eligibility begins on the first of the month following your start date
- Life insurance and long-term disability insurance (100% employer paid)
- Paid time off, plus eight paid holidays a year
- 401(k) employer match up to 4%, subject to plan terms & waiting periods. Roth option is available.
- Participation in the 100% employee-owned Employee Stock Ownership Plan (ESOP) at no cost to employees
X-ES also takes a casual, small-business approach to company culture. At our state-of-the-art office and manufacturing facility located in Madison’s growing tech corridor, there’s no formal dress code, flexible day shift scheduling, and dedicated personal workspaces. Our employees kick back at regular company events and enjoy lunches from local pizza places and food carts. At X-ES, we strive to offer a comfortable, relaxed environment for our employees to do their best work.
About X-ES
When “rugged enough” isn’t rugged enough for embedded computing systems, industry leaders in the military, aerospace, industrial, and commercial sectors turn to Extreme Engineering Solutions (X-ES). Because we strive to be the premier provider of mission-critical embedded products while delivering exceptional levels of customer and employee satisfaction, we hire strong contributors and give them space to thrive. As a 100% employee-owned company, our employees both drive and directly benefit from our success. Together, we meticulously design and build products that stand up to some of the most extreme conditions on the planet.
X-ES is located on the far west side of Madison, WI. The company designs and manufactures rugged embedded computing solutions for a variety of applications. For more information, visit www.xes-inc.com.
X-ES is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other category protected by law.
All X-ES job postings and application procedures are posted in compliance with Section 39.08 of the Madison General Ordinances.
