What are the responsibilities and job description for the Accounts Payable Representative position at X2logics?
Duration: 6 Months
Job Description:
- Process high volume invoices through cloud-based end to end purchase requisition to invoice system with exceptional speed and accuracy.
- Maintain Accounts Payable subledger within SAP financial system Process and administer payment runs, ensuring proper approvals have been obtained prior to payment.
- Verify and maintain vendor setup in all relevant systems as well as ensuring proper documentation compliance, such as tax documents and electronic banking details, is received.
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
- Maintain vendor relationships.
- Administer invoices from paper-based vendors, and/or submit invoices into cloud-based system as necessary.
- Provide backup support and cross training for other Accounts Payable team members as necessary.
- Partner with the Accounts Payable team to increase efficiencies in day-to-day processes.
- Assist in preparing periodic tax filings as needed Participate in ad hoc requests and special projects as needed
Responsibilities
- Process and verify invoices for goods and services received, ensuring accuracy and compliance with company policies.
- Perform general ledger reconciliation to maintain accurate financial records.
- Utilize accounting software such as Workday and Kronos for efficient processing of transactions.
- Assist in the preparation of accounts payable reports and financial statements.
- Collaborate with vendors to resolve discrepancies or issues related to invoices or payments.
- Maintain organized records of all accounts payable transactions, ensuring easy retrieval of documents when needed.
- Support the finance team in various accounting tasks as required, including double entry bookkeeping and accounts receivable functions.
Must Have:
- Experience in Accounts payable in a high-volume invoice processing environment.
- Proficiency in Excel (ability to use formulas, sorting, filtering, and basic functions for financial data).
- Strong attention to detail to ensure accuracy in invoice processing and reconciliation.
- Ability to work independently, troubleshoot issues, and take initiative before escalating problems.
- Effective communication and organizational skills for vendor management and cross-functional collaboration.
- Experience with vendor account verification, including tax documentation and electronic banking details.
- Ability to prioritize tasks and shift focus quickly in a fast-paced work environment.
- Comfortable asking questions, problem-solving, and discussing challenges proactively.
Nice to Have:
- SAP experience for Accounts Payable processing.
- Experience with Adobe Acrobat PDF Pro for managing and processing invoices.
- Knowledge of Canadian provincial sales tax compliance.
- Experience handling 1099, T4A, or Releve 1 forms.
- Background in finance, legal, or procurement environments.
If you are a motivated individual looking to contribute to a dynamic finance team, we encourage you to apply for this exciting opportunity as an Accounts Payable Clerk.
Job Type: Contract
Pay: $27.00 - $27.93 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $27 - $28
