Summer Programs Coordinator (997973)

Xavier University is seeking a Summer Programs Coordinator to join our team. The Summer Programs Coordinator supports the overall management of summer programs for international & domestic high school and college students. This position coordinates the overall flow of the experience, which includes learning, logistics, and student safety. The coordinator works with university faculty to build a robust course offering. The position is also responsible for planning age-appropriate activities outside of the classroom, both on and off campus. The coordinator is responsible for the logistics and day-to-day operations of the programs. The coordinator is expected to live on campus for the duration of the programs, approximately 4 weeks per summer.

This position is responsible for monitoring minors while on campus and accompanying them on field trips outside campus. The coordinator will also be on call, and the main emergency contact for campus participants and their families during the programs. Successful candidates will have demonstrated experience working with high school and college students from various backgrounds, as well as cross-cultural communication skills.

Key Responsibilities

• Coordinate day-to-day program activities and ensure participants are following all safety and behavioral guidelines, including attending all classes and activities.
• Support participants in the group environment. This might include checking in with students individually, troubleshooting issues with group dynamics, developing engaging activities that help the group build relationships and have fun, and more.
• Ensure program follows American Camp Association standards and campus safety guidelines.
• Plan and facilitate activities for the program participants outside of class (e.g., trips to various Cincinnati landmarks, games and fun activities taking place on campus). Coordinate with campus and community partners, and make necessary reservations (e.g., bus, entertainment tickets, room reservations, etc.).
• Hire, train, and supervise student employees to serve as chaperones during summer programs.
• Work with marketing team to develop communication plan for program participants and families at all stages (inquiry, application, admission, enrollment).
• Work with Slate / Admissions team to create and monitor the application process, and collect all necessary forms and materials for successful admission and enrollment into summer programs.
• Coordinate technology and materials used throughout the program. This includes making sure all sessions are set up and ready to start on time, ensuring student materials and assignments are posted and accessible, preparing welcome kits, pre-arrival materials, etc.
• Coordinate residence and classroom reservations with campus partners.
  
  

Qualifications Include

• Bachelor’s degree required in Education, Business, International Studies, or related field
• 1-3 years of relevant experience
• Valid driver’s license and ability to be covered by University insurance
• Experience working with high school and college students (e.g., summer camp counselor, RA, etc.)
• Ability to obtain CPR & First Aid certification provided during training (if not already obtained)
• Shows attention to detail and good organizational skills
• Demonstrates an ability to exhibit empathy and enthusiasm in interactions with students, parents, faculty, and staff
• Computer proficiency, including knowledge of Microsoft Office products
  
  

Preferred Qualifications

• Experience working with international high school and / or college students
  
  

To ensure consideration, qualified/interested applicants must submit a cover letter, resume, and the names and contact information of three professional references on Xavier University's website by February 21, 2025.

Xavier University is an integral part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts, with a strong commitment to advancing a culture of diversity, equity and belonging. These values are central to our mission. We strive for a climate of respect and inclusiveness that welcomes and supports members from diverse backgrounds and life experiences, is committed unreservedly to open and free inquiry, and deliberately seeks out varied perspectives.

Xavier University is an Equal Opportunity employer committed to enhancing equity, inclusion, and diversity. All qualified applicants will receive consideration for employment without discrimination on the basis of race, skin color, ethnicity, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability.

Benefits

• Xavier University offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class.
• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Tax advantaged accounts including health savings account, flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sick leave, and holidays.
• Tuition remission for employees and their eligible dependents.
  
  

Required Skills

Required Experience