Assists business units and respondto financial questions/concerns to meet business needs.
Tracks and records invoices from suppliers and subcontractors.
Assists with payments and lien releases.
Tracks status of vendor invoices, coordinates withproject managers to ensure payment approved to be released.
Cross references invoices with on-site documentation to ensure material delivery.
Prepares Schedule of Valuespayment applications for payment and ensuresjob protection remains up to date.
Submits request to customers as contractually scheduled.
Reports monthly billingsto be reviewed by management.
Coordinates with projectteams to ensure proper communication methods are being used.
Reviews and tracks payment terms for each individual project and client.
Ensures payments are made againstapplications for payment within contractually agreed deadlines.
Communicates with project teams regarding issueswith customers/payments.
Manages intra company cash transfers.
Investigates and resolves balance sheetreconciling items on a timely basis
Sets up new projectsin construction accounting system with accurate job cost code and salestax bucketing.
Enters subcontracts in construction accounting system.
Enters customer changeorders and subcontractor change orders.
Manages tracking procedures set forth by Operations Manager.
Assists with tracking of new salescontracts and monthly reportingto management.
Vets new vendors and setting up in construction accounting system.
Understands how to read certificates of insurance and track compliance.
Assists Project Managers in editing purchase orders.
Understands/reviewstaxes, cross reference invoices and purchase orders to under propertax is being entered.
Communicates tax discrepancies/updates with vendors as needed.
Tracks and organizes of ce inventory (of ce supplies,breakroom supplies..etc).
Oversees physical of ce and inventory management.
Keeps all inventory clean and organized including front desk/front of ce area, break-room, server room, desk and otherstorage areas.
Works safely always, and adheres to all applicable safer policies; complies with all companypolicies, procedures, and standards
Tracks and organizes certified payrolldocumentation.
Adheres to any contractual obligations as it pertains to certified payrollreporting, OCIP..etc.
Assists Operations Manager with minimal request for proposal tasks.
Creates a warm and welcomingatmosphere in theof ce. Uses professional conversation skills with co-workers, vendors, clients and guests.
Organizes and monitors large meeting events, ensure clean and prepared conference room.
Provides meals as neededfor team meetings and corporate events held in of ce.
Tracks and organizes Operations Departmenttask tracking documentation, customer pay application trackingdocumentation, subcontractor and vendor tracking documentation.
Acts as the primarypoint of contactfor any of ce-related inquiries and issues.
Communicates with project teams for accurate predictions of monthlybillings and provide feedback to leadership team.
Communicates with vendors to update compliance documents, contact and banking information.
Communicates with corporate accounting team and completetasks as needed.
Performs other dutiesas assigned. Knowledge, Skills, and Abilities:
Knowledge of construction accounting principles, budget preparation, and strong business acumen.
Knowledge of GAAP (generally accepted accounting principles) as it applies to the construction industry and company.
Working knowledge in the use of computer programs andsystems utilized by the company (Acumatica, Microsoft Dynamics, Excel,Bluebeam/Adobe etc.).
Strong research, problem solving and investigation skills.
Abiliyto work independently.
Abiliy to complete tasks/data entry accurately and on-time.
Abiliy to meet tightdeadlines.
Strong interpersonal communication skills and customer service skills including both written and oral.
Abiliy to work in fast paced environment with frequent interruptions.
Excellent interpersonal skills to establish workingrelationships with muLiple departments and various levelsof the organization.
Excellent organizational, planning, muLi -tasking, and time management skills, deadline oriented.
Show commitment to teamworkand innovation. Abiliy to be proactive, flexible and dynamic.Education and Experience:
Highschool diploma or equivalent required.
Bachelor's degree in accounting preferred but not required.
Upto three years of applicable experience required.
Prior construction industry experience preferred but not required. SupervisoryResponsibilities:
None.
Travel:
Upto 5%
Physical Requirements:
This position involves extendedperiods in a stationary position; additionally, occasionalmovement inside the of ce to access of ce machinery,file cabinets, etc.
This role frequently communicates with others, must be able to professionally exchange accurate information inthese situations.
This role routinelyuses standard of ce equipment such as computers, printers/scanners.
Occasionally moves materials or equipment weighing up to 15Ibs. Work Environment:
This job is generally performed ina professional of ce environment.
Frequently works at fast pace with unscheduled interruptions. Disclaimer:
Please note that the above statements areintended to describe the general nature andlevel of work being performed byemployees assigned to this classification. They arenot to be interpretedas an exhaustive list of all responsibilities, duties, and skills required of the incumbents soclassified. All incumbentsmay be required to perform duties outside of theirnormal responsibilities, asneeded. | 
