Planner - University Capital Programs

Position Focus :

Reporting to an Associate Director of Central Campus and Athletics Capital Programs, the Design Project Manager manages and leads a diverse team of third-party contracted registered professional Architects, Engineers, and Construction Management firms in the delivery of a portfolio of high-quality capital projects on time and on budget, with a high regard for job site safety. Expected portfolio includes 10-30 projects with a total value of $50 to $100 million. With both a project and program-level perspective, delivers the design and construction of assigned projects. Effectively manages and carries out assigned priorities by effectively engaging with project stakeholders to ensure client satisfaction through successful building turnover to operations, consistent with the goals and priorities of the University and assigned team.

Specifically, the Design Project Manager : 1. Manages the formulation, programming, budgeting, design, construction, commissioning and successful transition to full operation of assigned capital projects in a manner consistent with the policies and procedures established by the University and approved Capital Program Management Guidelines. 2. Works closely with the stakeholders within the Facilities and Campus Development organization and the Provost’s office to develop, document and maintain financial projections for individual projects to support and provide input to the Long-Term Capital Plan (LTCP). 3. Develops and maintains a thorough understanding of the academic and research units within the assigned campus area and infuses the project development process with this knowledge. 4. Leads and manages the work effort of consultants, including but not limited to : architect / engineering teams, construction managers, commissioning firms and other specialty vendors involved with the delivery of assigned project scopes, commitment schedules, milestones and deadlines, and established program goals for quality, cost, schedule, and safety. 5. Provides leadership in database reporting and analyses for use in decision-making by all stakeholders, utilizing the University’s designated project management database platform.

Essential Duties

1. Develops planning models based on the needs of department and institutional priorities. 2. Participates in the resolution of planning and technical conflicts and recommends cost effective options and approaches. 3. Ensures that institutional planning objectives and strategies are incorporated into departmental plans and projects. 4. Manages authorizations by preparing succinct presentations that distill complex project issues into distinct, clear options, thereby allowing for informed and timely decision-making. 5. Establishes priorities for the allocation of design resources. Provides information and recommendations on physical and comprehensive planning and design issues, large scale planning studies, and special facilities planning topics. 6. Manages and reviews the progress and quality of the work performed by outside and in-house consultants. Manages the work efforts of external architects and engineers. 7. Acts as the primary contact among project architects, other consultants various building committees, technical and operations groups, and staff members during the planning phase of the project. 8. Provides advice to ensure conformity with specifications, codes, regulations, and University Design Standards. Develops engineering and architectural program requirements. 9. Resolves conflicting issues with consultants, project scope, budgets and schedules. Develops overall project budgets including construction, consultant and other fees, furnishings and equipment, operations and testing costs. Manages the selection of consultants. 10. Ensures projects in the planning phase are completed within the approved budget and schedule, and conform to applicable codes and zoning ordinances. 11. May perform other duties as assigned.

Required Education and Experience

Bachelor's Degree in Architecture or Planning and seven years of related work experience or equivalent combination of education and experience.

Required Skill / Ability 1 :

Knowledge of architectural planning, design, and construction processes. Solid technical knowledge of data collection, analysis, and interpretation for executive decision making (including ROI) and feasibility studies.

Required Skill / Ability 2 :

Advanced team building skills. Strong written and oral communication skills and ability to make effective presentations to inform key stakeholders. Must possess strong business analysis and negotiation skills.

Required Skill / Ability 3 :

Strong proficiency in Excel, Word, PowerPoint, eBuilder, and construction scheduling software. Project cost management and experience with eBuilder, Procore, Unifier, Bluebeam REVU preferred.

Required Skill / Ability 4 :

Significant experience in the preparation of project budgets, design and construction cost estimating and reconciliation and the development of project schedules.

Required Skill / Ability 5 :

Ability to process multiple assignments, set priorities, and to lead third party contracted teams to meet objectives.

Preferred Education, Experience and Skills :

Master’s degree in Engineering, Architecture or Construction Management preferred.

Five years’ experience in project management for multiple project portfolios preferred.

Previous experience with design and construction of multiple discipline science & technology building programs (or equivalent, medical facilities), preferred.

Preferred Licenses or Certifications :

LEED Accredited Professional preferred.

Professional Engineering, Architectural or Project Management Professional Registration or Certification (; , Preferred.

Drug Screen

Health Screening

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.