Executive Assistant to YESS

The incumbent will provide Executive Administrative support primarily to the National Leader of YESS with the availability to assist other senior managers on the YESS team.

EFFECT ON END RESULTS/ STRATEGIC IMPACT

This position provides support for a growing project and team within Y-USA. Attends group meetings and may participate in the on-going process of scaling YESS initiatives across the movement. This position must represent the professionalism of the YMCA Enterprise Shared Service team.

This position offers a base salary of $49,500.00 up to $65,900.00. Final salary offering is dependent up on required qualifications, experience, and education for this role.

We offer a full benefits package including medical, dental, vision, defined benefit plan (retirement savings), defined contribution plan (403(b) plan, life and disability insurances, technology stipend, and generous paid time off all in a work from anywhere in the U.S. workplace (if eligible).

• Bachelor’s degree or equivalent experience is required

• Minimum 3-5 years of senior administrative experience is required

• Must possess advanced knowledge and experience using Microsoft Office (Teams, Word, Excel, PowerPoint, Access, Outlook)

• Must possess working knowledge of Salesforce

• Excellent written, verbal and interpersonal communication skills are required

• Must possess a highly professional attitude and approach

• Demonstrated commitment to accuracy in details, including proofreading skills is required

• Ability to work independently with minimal supervision and also as part of a team is required

• Demonstrated ability interacting with diverse individuals at all levels of an organization is required

• Ability to learn, adapt and be flexible while maintaining a high level of consistency in managing multiple priorities is required

• Strong ability to multi-task and the capacity to constantly re-prioritize and make sound judgments in a fast-paced environment

• Ability to recognize errors, identify critical issues and opportunities and formulate solutions that support positive outcomes is required

• Ability to maintain a positive, responsive and problem solving mode in all interactions, continually building and maintaining relationships is required

• Must possess a proven track record of maintaining confidentiality

• Commitment to YMCA character development values of caring, honesty, respect and responsibility is required
  

• Act as the point of contact for calls to the National Leader of YESS. Respond or route calls/emails as appropriate in a timely manner.

• Perform a wide variety of high-level executive administrative duties requiring the exercise of independent judgment, technical knowledge of the specific area of assignment and of overall YESS activities.

• Prepare materials of a highly confidential and complex nature where responsibilities of trust and accuracy are vital and knowledge of the organization, policies, procedures and mission are essential.

• Prepare minutes, reports, rosters, and presentations as needed from notes and verbal instruction.

• Prepare and assemble materials for meetings, coordination of meeting agendas, coordination of schedules, meeting arrangements, and reservations.

• Coordinate efforts for special projects and events, mailings, adhering to deadlines.

• Make travel arrangements and coordinate the schedule of the National Leader of YESS and other YESS senior managers.

• Prepare correspondence, reports, and compilation of meeting materials as needed.

• Maintain the YESS Teams digital environment.

• Process expense reimbursements for the National Leader of YESS and vendors when appropriate.

• Assist with miscellaneous aspects of event planning. Attend meetings as needed to assist with on-site registration and coordination.

• Act as liaison for the National Leader of YESS between staff and volunteers.

• Assist in researching, writing, proofing, editing and compiling financial reports or presentations.

• Perform other duties as assigned by the National Leader of YESS.

• Perform data entry into systems such as for: sales tracking

• Other duties as assigned.