What are the responsibilities and job description for the Administrative Assistant position at Yoh, A Day & Zimmermann Company?
Under the direct supervision of the Plant Director, this position provides administrative and secretarial support for the executive and department. In addition to typing, filing, and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Additionally, answers non-routine correspondence and assembles highly confidential and sensitive information. Interacts with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, as well as recommends changes in office practices or procedures.
Key Responsibilities :
- Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department
- Schedules visits with Board Members, customers, and external personnel as needed
- Coordinate internal events with plant staff including ordering shirts, booking meeting rooms, coordinating lunches, etc.
- Support onboarding / offboarding of employees through ordering IT equipment, setting up administrative access & workstations, etc.
- Send mass communications to staff in plant regarding overtime schedules, all team staff meetings, updates, etc.
- Follow-up on monthly safety trainings, sending letters to employees
- Establishes, develops, maintains, and updates filing system for the executive and the department. Retrieves information from files when needed
- Organizes and prioritizes large volumes of information and calls
- Sorts and distributes mail, responding via written responses, phone, or e-mail when necessary. Responds to regularly occurring requests for information
- Handles confidential and non-routine information
- Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
- All other duties as assigned
Key Performance Measures :
Qualifications :
Experience :
Competencies and Behaviors :
Estimated Min Rate : $17.50
Estimated Max Rate : $25.00
Note : Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit to contact us if you are an individual with a disability and require accommodation in the application process.
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.
Salary : $17 - $25
