What are the responsibilities and job description for the Detention Financial Services Specialist position at Yuma County, AZ?
Job Summary
This position is advertised from the minimum to the mid-point hourly rate. Salary will be determined on education and experience at the time of offer.
Under general supervision, performs financial support service work of moderate difficulty for the Sheriff’s Office; this position has department specific responsibility.
Nature of Work
(Illustrative Only) Receives, tracks, reviews, validates, and codes vendor invoices for payments; pays and assures vendor invoices are made promptly; allocates money according to funding; researches and reconciles financial discrepancies in invoices by collecting and analyzing information; notifies supervisor of any problems and/or concerns; prepares letters to vendors regarding agreement extensions and/or termination notices; coordinates, prepares, and calculates fees, per diem, and/or legal supplies invoices to other agencies (i.e. Department of Corrections, Cocopah, Quechan, Superior Court) and entities; prepares treasurer’s receipts, when necessary; monitors bank accounts, to include electronic transfers of funds; assures accuracy of documentation; investigates questionable/unclear transactions; performs bank reconciliation on group accounts and individual accounts exercising considerable initiative in following-up and assuring office accountability; recommends and makes bank transfers and deposits, as appropriate; accesses reports from various resources, such as Jail Management Database, commissary vendors, bank institutions, etc. to verify transactions; prepares journal entries; audits, imports, and enters data into office accounting software and/or systems; prepares various comprehensive financial and statistical spreadsheets/reports; may assist with coordinating, collecting, and entering data for grant surveys pertaining to prisoners’ statistical records; may participate with various independent auditors pertaining to financial audits; compiles, researches, prepares, and extracts computerized data for various reports, audits, and/or special projects; assists in records retention and destruction of financial records/files; orders, receives, and verifies office supplies; maintains absolute confidentiality of financial data, prisoners and vendors/contracts information, and other associated Sheriff’s Office information; regular and reliable attendance is required; performs other duties as assigned.
Experience and Education
High School Diploma or GED equivalent; plus coursework in general accounting/bookkeeping AND three (3) years of general accounting and/or bookkeeping experience; OR an equivalent combination of education and experience.
Special Requirements: May be required to successfully complete a background check, polygraph, and drug test prior to appointment.
Knowledge, Skills and Abilities
Knowledge of: County policies and procedures; Sheriff’s Office policies and procedures; grant program standards in order to compile statistical information for reports; primary financial records (i.e. payables, receivables, expenditures, and financial statements); financial record keeping and reporting procedures; accounting.
Skill in: Calculating mathematical computations; maintaining a high level of organizational ability; using modern office equipment including computers; maintaining efficiency of logical and physical workflow; preparing, verifying, and reconciling accounting documentations; researching, verifying, and resolving discrepancies in invoices or other financial documents; financial spreadsheet applications.
Ability to: Learn applicable financial software; maintain electronic records, files, and databases; perform multiple projects simultaneously and exercise good judgement in prioritizing work assignments in order to meet deadlines; establish and maintain effective working relationships with employees, supervisors, vendors, other agencies, and the public; file documents in alphabetical or chronological order; follow written and verbal instructions; communicate effectively and in writing; perform the essential functions of the position with or without a reasonable amount of accommodation.
Work Environment/Physical Demands:
Work is performed in an office setting; sit for long periods of time; may occasionally lift, carry, push, and/or pull objects up to 40 pounds; may be required to bend, stretch, stoop, reach, crawl, and climb stairs in order to access or file records; visual and muscular dexterity to operate: computer, office equipment and a telephone.EOE/AA/ADAAA/M/F/V/D DRUG FREE WORKPLACE
Plan Option 1: Preferred Provider Option A (PPO) or PPO A 1100 deductible. Employees who participate in the "Wellness Incentive" will receive a $30 monthly premium reduction by completing three steps.
Plan Option 2: Preferred Provider Option B (PPO) or PPO B 1,500 deductible. Employees who participate in the "Wellness Incentive" will receive a $30 monthly premium reduction by completing three steps.
Plan Option 3: High Deductible High Plan - Health Savings Account (HDHP-HSA) with a 1700 deductible. Employees who participate in the “ Wellness Incentive” will receive a $30 monthly premium reduction by completing three steps.
Employer contributes a total of $800.04 to employees Health Savings Account. If employees select Employee only and participate in the “ Wellness Incentive” employees can receive up to 360.00 contribution to a Limited Purpose FSA card to be used for medical or dental purposes.
Southwest Service Administrator (SSA) Mexico PPO Health Plan: SSA is available to employees who are enrolled in YCEBT Medical PPO Plan A and PPO Plan B. The SSA Plan pays 100% of hospital, medical, laboratory and prescription drug benefits, to a maximum of $5,000 per person per calendar year ($10,000 for two or more family members).
This position may be retirement eligible, if you have any questions contact Recruitment division at 928-373-1013 for more information.
Salary : $30
