Executive Assistant

Yzer is seeking a highly skilled and professional Executive Assistant (EA) to support the CEO and five other key executives. This is a unique opportunity to join a growing logistics company where you’ll play a pivotal role in supporting executive operations and ensuring the smooth day-to-day management of the executive leadership team. The ideal candidate will be proactive, highly organized, and adaptable, with exceptional attention to detail and strong interpersonal skills. You will manage a variety of tasks, including calendar and schedule management, events, project oversight, correspondence, and internal communications, all while maintaining the highest standards of confidentiality and professionalism.

Yzer’s culture is at the core of everything we do so it is very crucial for this candidate to foster trust, collaboration and hold a very high regard for teamwork.

Location: 410 S Ware BLVD Tampa FL 36619 (No virtual or Hybrid)

Pay Scale: $58K to $68K

Shift: M-F 8:30am to 5:30pm

Position: Full Time

Job Responsibilities:

· Provide seamless administrative support to the CEO and five executives, ensuring efficient coordination of their activities and initiatives.

· Manage and prioritize complex calendars, scheduling appointments, meetings, and travel for the CEO and executive team.

· Oversee the execution of executive-led projects, ensuring timelines, milestones, and deliverables are tracked and achieved.

· Organize and prepare meeting agendas, ensuring all necessary materials and presentations are ready in advance. Take meeting minutes and follow up on action items as needed.

· Draft, review, and manage correspondence (emails, memos, reports) with internal and external stakeholders, maintaining a high level of professionalism and accuracy.

· Serve as a liaison between executives and other teams, fostering collaboration, smooth communication, and positive working relationships across the company.

· Handle sensitive information with discretion and maintain a high level of confidentiality in all matters.

· Assist in streamlining workflows and improving internal processes to increase efficiency for the leadership team.

· Provide proactive support to the CEO and executives as needed, anticipating their needs and contributing to the overall success of the business.

Qualifications:

· High school diploma or equivalent; a bachelor’s degree in business administration, Communications, or a related field is preferred.

· Minimum of 5 years of experience as an executive assistant or in a similar administrative role, preferably supporting senior leadership

· Demonstrated ability to manage multiple priorities, track deadlines, and ensure that all tasks are completed on time and to a high standard.

· Experience managing projects from initiation to completion, with a strong attention to detail and an ability to manage competing priorities.

· Strong leadership capabilities with the ability to work independently and interact effectively with senior executives and internal teams.

· Quick-thinking and resourceful, with a solutions-oriented mindset and a capacity to adapt to changing priorities in a fast-paced environment.

Skills:

· Proven organizational skills with an ability to multitask and prioritize effectively.

· Exceptional written and verbal communication skills, with the ability to draft professional and concise correspondence and reports.

· Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools. Exceptional communication and interpersonal skills, with the ability to engage and align diverse stakeholders.

· Absolute professionalism, with the ability to handle confidential and sensitive information with the utmost discretion.

· Knowledge of the logistics or supply chain industry is a plus.

· Experience supporting C-suite executives in a fast-paced environment is preferred

Physical Requirements/Work Environment

The work environment and physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job. Qualified individuals with known disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. Please reach out to jen.powell@yzerco.com

· Standard office environment. Sitting, standing, and working behind a desk from a computer most of the day.

Total Compensation Package:

· Competitive Wages & Paid Time Off.

· 401k starting Day One.

· Medical, Dental, & Vision Insurance with Optional HSA.

· Supplemental health insurance.

· Opportunities for Career Growth

Equal Employment Opportunity:

Yzer is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law.

Reasonable Accommodations:

Qualified individuals with known disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. Please reach out to jen.powell@yzerco.com

Job Type: Full-time

Pay: $58,000.00 - $68,000.00 per year

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $58,000 - $68,000