Executive Assistant

Job Title: Executive Assistant

Contract Role

Job Location: 2 Armstrong Road, Shelton, CT 06484

Job Description:

• Support for the global business head of LAB on BU-specific issues that regularly require qualified commercial expertise in high-value and complex processes.
• Manages the day-to-day operational and administrative activities, e.g. word processing, PowerPoint presentations.
• Receive and screen communications to the SVP including telephone calls and e-mail messages, recorded messages and/or provide assistance using independent judgment to determine what requires priority attention.
• Setting and monitoring schedule, organizing the incoming flow of work, prioritizing requests, maintaining a monitoring system, and following-up to ensure timely responses; preparing for meetings and arranging teleconferences often over different time zones.

Skills/Experience:

• Prepares all aspects of travel, from travel approval, trip program to expense reports. Assists in the preparation of expense reports of other executive team members.
• Take appropriate authorized action in the absence of the SVP to ensure that matters requiring attention are referred to and handled in a manner to minimize the effect of the absence. Handle projects as assigned, working independently with minimal supervision.
• Interface with other board & global BU/GF assistants in HQ Germany as necessary to ensure appropriate flow of information, meetings, and other activities as needed.

Required Skills:

• 5 years of experience well-organized and self-directed individual, with exceptional time management skills, including the ability to work under tight deadlines, prioritize and efficiently manage multiple, complex projects.
• Advanced skills in word processing, presentation, spreadsheet and other software, Microsoft Office

Desired Skills:

• Excellent demonstrated oral and written English communication skills, German knowledge would be a plus

Degree Requirement:

• Bachelor of Science/Arts degree or equivalent experience, several years of experience supporting senior-level executives, in a global organization.

Certification Requirements:

• Ability to use discretion in handling confidential information, attention to detail and accuracy.