Recruiting Administrative Assistant

Job Description:

• As a Recruiting Coordinator, you'll partner with Client's recruiters to provide comprehensive recruiting support for hourly/non-exempt and salary/exempt level positions.
• You'll conduct initial resume reviews, schedule interviews at various U.S. sites, coordinate travel arrangements, and facilitate the onboarding process for new employees.
• This is an exciting opportunity for you to join the Talent Acquisition Team and build strong working relationships with managers across the company.

Responsibilities:

• Demonstrate Client's Culture & Philosophy as the first point of contact for potential candidates.
• Work closely with the recruiters to conduct resume reviews based on job description requirements and manager preferences.
• Coordinate and schedule telephone and onsite interviews.
• Communicate effectively with interview teams and managers to ensure candidate experience is positive, organized and welcoming.
• Coordinate travel arrangements for candidates, both coming to East Aurora facility as well as going to other U.S. Client locations.
• Facilitate onboarding process, ensuring background check & toxicology test are completed and documented.
• Learn and comply with FAA requirements, working with candidates to obtain necessary training & drug screen.
• Effectively prioritize workload and manage changes in direction.

Basic Qualifications:

• Bachelor's Degree in Business or HR Well-developed interpersonal skills allowing you to build relationships with managers, other HR staff and represent Client positively in various settings inside and outside the organization
• Ability to work independently, making proactive and autonomous decisions to keep processes moving effectively
• Enjoy working in a high-volume, detailed and structured environment
• Ability to multi-task
• Experience working with Workday or similar Applicant Tracking System will be helpful.

Preferred Skillset:

• Ability to multi-task effectively
• Professional and positive attitude
• Experience with Microsoft Outlook and ATS systems
• Strong attention to detail
• Flexibility to adapt to last-minute changes in interview schedules

Additional Details:

• Availability between 8am-5pm EST, as we have recruiters on both the West and East coasts