We’re looking for a driven, hard-working, and energetic Scheduling Coordinator to provide support to our team. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs. Candidate must be able to work in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism. This in office hourly position is full time, Monday-Friday.

POSITION SUMMARY:

Provide Scheduling support to the production team for Great Scott Care. The Scheduling Coordinator is classified under the Fair Labor Standards Act, (FLSA), as a non-exempt position.

ESSENTIAL JOB FUNCTIONS:

Effective oral and written communication and customer service

Interact and communicate in a professional manner with Office & field staff by telephone and/or email

Meet Deadlines and make sure Queue is up to date

Ability to Multitask, plan and organize work load

Establish and maintain cooperative and effective working relationships with others

Ability to work accurately, and independently in a fast-paced environment

KEY RESPONSIBILITIES:

Responsible for scheduling and coordination of Commercial; Municipal as needed

Collaborates with Operations Manager on crew configuration and equipment

Communicates with clients on scheduled work, and reschedules if needed

Communicate with Area Supervisors, Crew Leaders, office staff and clients

Enters timesheets and call ins into TRIMIT

Data maintenance of all work in TRIMIT

Creates Crew Member Work Order packets

Invoices Completed Work orders as directed

Create incident RFP’s and assign as needed

Sounding report data entry

Setup emergencies/crew rentals

Collaborate with department manager on ideas and/or fixes

Assist in department as needed

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person