Summary:

Implement human resources systems, including effective staff recruitment and retention, benefits administration, Employee relations and human resources management programs, Employee communication programs, conflict resolution, training and compliance with applicable State and Federal laws. Mentor department supervisors on human resource related issues and programs.

Environment:

Work will be performed primarily indoors at a long-term healthcare facility, throughout all areas, including in resident rooms, and on carpeted and/or tiled floors. Work will also be performed routinely around other co-workers, healthcare staff, residents, and guests. Due to the nature of facility’s business, worker may be exposed to occasional slippery floors, object on floors, chemicals, sharp objects, hazardous materials and waste (including human), blood­ borne pathogens, and communicable diseases, as well as high-stress medical and/or life-threatening situations.

Essential Duties & Responsibilities:

• Meet physical and sensory requirements stated below and be able to work in the described environment.
• Identify and participate in process improvement initiatives that improve the customer experience, enhance workflow, and/or improve the work environment.
• Management duties including, but not limited to, hiring, training and developing, coaching and counseling, and terminating department staff as deemed necessary.
• Source candidates for available openings through ads, referrals, internal/external job postings, job fairs, State or Federal career centers, outplacement programs, etc.
• Conduct interviews/assessments with candidates to determine suitability for employment.
• Conduct appropriate background investigations, i.e., reference checks, abuse registry checks, and certification/licensure checks (if applicable), and post-offer criminal background checks on all potential Employees.
• Prepare offer letters for all candidates and ensures completion of new hire processes [paperwork, nametags, etc.].
• Create and maintain accurate and current Employee and confidential files and logs.
• Manage the data entry and maintenance of all employment information in the HRIS and provide subsequent reporting such as new hires, transfers and promotions, termination, birthdays, anniversaries and expirations (license, CPR, TB, Hep B, performance reviews etc.).
• Maintain, on a daily basis, time and attendance and corrective action records.
• Ensure timely and accurate benefit enrollment within the thirty (30) or ninety (90) day eligibility periods and during “open enrollment” periods.
• Coordinate and conduct new hire orientation.
• May assist with coordinating the sixteen (16) hour training requirements for non-certified nursing assistants, as necessary.
• May assist with coordination, delivery, and development of full staff and departmental in-service education programs (i.e., Benefits, Data Points, HR P&P’s).
• May maintain records including attendance and training logs for all in-service education, staff and departmental meetings.
• May provide education and support to facility management in leadership and human resources practices.
• Coordinate and act as a member of the facility safety committee. Schedule monthly safety committee meetings and document minutes of the meeting.
• Responsible for reporting incidents and all workplace injuries and diseases requiring medical attention.
• Participate in conducting accident investigations and implementing corrective action.
• Monitor all Workers’ Compensation claims and maintain open communication with Home Office Risk Management team and outside agencies.
• Coordinate the Transitional Duty and/or Return to Work Program.
• Maintain OSHA logs.
• Conduct voluntarily terminated Employee exit interviews.
• May be present and advise on corrective action consultations.
• Ensure that corrective action is administered fairly and without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or veteran status in accordance with applicable federal, state and local laws.
• Implement and coordinate all Employee award programs.
• May facilitate and organize Town Hall meetings.
• Conduct and analyze local annual wage and benefit competitiveness surveys.
• Perform annual audits on the Employee and Confidential files using methods directed by the Home Office to ensure compliance with State and Federal regulations; addressing any deficiencies discovered.
• Maintain and submit to the Home Office on a monthly basis the Master Flow Log.
• Ensuring that regulatory compliance, Human Resources Policies, Drug Free Workplace Program, and the HR Policies and Procedures are followed.
• Ensure that all employment related regulatory postings are current and visible in the facility.
• Assist with or conduct investigations.
• Process unemployment documentation.
• May process payroll.
• Other special projects and duties, as assigned.

Job Requirements:

• Minimum of three (3) years’ experience in Human Resources required (in a Long-Term Care Facility preferred)
• Bachelor’s degree in human resources or related field preferred
• Supervisory experience preferred
• Effective verbal and written English communication skills.
• Demonstrated intermediate to advanced skills in Microsoft Word, Excel, Power Point and Outlook, Internet and Intranet navigation.
• Highest level of professionalism with the ability to maintain confidentiality.
• Ability to communicate at all levels of organization and work well within a team environment in support of company objectives.
• Customer service oriented with the ability to work well under pressure.
• Strong attention to detail and accuracy, excellent organizational skills with ability to prioritize, coordinate and simultaneously maintain multiple projects with high level of quality and productivity.
• Strong analytical and problem-solving skills.
• Ability to work with minimal supervision, take initiative and make independent decisions.
• Ability to deal with new tasks without the benefit of written procedures.
• Approachable, flexible and adaptable to change.
• Function independently, and have flexibility, personal integrity, and the ability to work effectively with employees and vendors.