New Mexico School for the Deaf is an Equal Opportunity Employer/Affirmative Action Employer

Position Title: Human Resources Generalist & Recruiter

Reports to: Director of Human Resources

Service Area: Santa Fe, NM

Employment Term: 12 months; Exempt; Full-time

Salary/Wage Range: Depends on qualifications and experience

Summary

The Human Resources Generalist & Recruiter provides a wide range of administrative support to the HR department to ensure smooth and efficient business operations. Duties include assisting with scheduling, planning, organizing, typing, filing, operating office equipment and managing the front office. This includes managing visitor check in/out and maintaining traffic flow of the administrative offices. This position also provides general and specific information, directions, referrals to visitors and staff, and routs all incoming mail. Recruitment duties include; maintenance of the applicant tracking system, internal job postings, assisting supervisors with job postings and communicating with potential candidates and maintains interview records. Generalist duties include; managing all NMSD Workers Compensation claims, records and reporting. Managing data input into the NMSD systems and maintaining confidentiality of all employee information and records.

Essential Duties and Responsibilities: (Other duties may be assigned)

• Welcomes visitors and manages the School’s front desk and responds to general Human Resources queries.
• Serves as the initial point of contact for employee related questions or issues.
• Manages and/or supports special projects and initiatives.
• Maintains updated job descriptions, recruitment advertising, and interview files.
• Interacts with supervisors, and job applicants.
• Writes and places job advertising in various media sources.
• Provides information on organization and job opportunities to potential applicants.
• Utilizes Internet online recruiting sources to identify and recruit candidates.
• Confers with supervisors to identify personnel needs, job specifications, job duties, qualifications, and skills.
• Performs background checks on potential employees.
• Facilitates new hire onboarding process.
• Handles administrative tasks for onboarding, new hire orientation, and exit interviews, including entering data into HR information systems and auditing for accuracy and compliance.
• Maintains personnel files and data spreadsheets including teacher licensure.
• Inputs and maintains data input into the School’s Information Systems.
• Manages all NMSD Workers Compensation claims, records and reporting.
• Assist with new Employee Orientation and Year of Services Program.
• Assist with audits, conducts research, gathers data and other statistical reports.
• Assists with year-end close 1095Cs and W2s for staff.
• Ensures legal compliance with federal and state posting requirements including Worker’s Compensation, FMLA, FLSA and OSHA.
• Maintains data records for all employee performance appraisals.
• Maintains strict confidentiality regarding all employee information and salary matters.
• Assists with the Loss Control and Safety Committee meetings by taking meeting notes.
• Maintains NMSD Policy Manual to ensure online and hardcopies are updated.
• Prepares requisitions for the Human Resources Department.
• Maintains postage meter and postage machine.
• Coordinate external advertisement on the NMSD marquee.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Performs other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Skills/Abilities:

• Meticulous attention to detail.
• Excellent record keeping skills.
• Ability to enter data into various electronic systems accurately, with great attention to detail and confidentiality
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.
• Must be computer proficient and able to present information in forms, tables and spreadsheets.
• Ability to act with integrity, professionalism, and confidentiality.
• Excellent time management skills with a proven ability to meet deadlines.
• Basic knowledge of federal and state laws.

Education and /or Experiences: Associates Degree or Bachelor’s degree required. Knowledge of HR functions and HR administration. At least one year of human resource experience preferred. Proven experience working in an HR department.

Sign Language: The applicant does not need to have sign language skills at hire but will be required to demonstrate progressive sign language acquisition and participate in sign language classes offered at NMSD. Fluency in Spanish is desirable.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

NMSD conforms to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law.