KRDB/ma modular

Office Manager/Full Charge Bookkeeper Job Listing

We are a small Architectural Design/Build and Development firm specializing in the single family, condominium, multi-use and modular projects spaces.

We are hiring an Office Manager/Full Charge Bookkeeper to work hourly (18-24 hours per week).

Here, each employee’s roles expand beyond their job title. We are seeking someone to knit into our team and work integrally with the group.

Skills & Qualifications:

Must have a minimum of 2 years demonstrated bookkeeping experience – preferably in architecture/construction.

B.A. (Preferred) in administration, business, accounting or related fields.

Excellent communication and organizational skills.

Self-directed with keen attention to detail – will ultimately be minimally supervised.

Proficiency in:
Quickbooks (Required)
Microsoft Office (Required)
Google Suite (Required)
10-key (Desired)

Responsibilities include:

Work with project managers to establish project construction budgets, update budgets with current expenses and create, submit and track project draws

Handle modular company inquiries and vetting prior to forwarding to the project manager

Administrative support for architecture team and owner

Collect, record and track updated copies of subcontractor W-9’s and Certificates of Insurance

Architectural, reimbursable expenses, modular home sales and window sales invoicing

A/R and A/P and financial reporting

Preparing project cash flow projection reports

Reviewing timesheets and running bi-weekly payroll, paying payroll taxes

Monthly bank account and credit card reconciliation

Monthly sales tax reporting

Quarterly and annual reporting, issuing 1099’s and W2’s

Coordinating with CPA at year’s end

HR administration

Insurance administration – E&O, GL, Worker’s Comp, etc.

Job Type: Part-time

Pay: From $30.00 per hour

Benefits:

• Flexible schedule

Experience:

• QuickBooks: 3 years (Required)
• Administrative experience: 2 years (Preferred)

Work Location: In person