Are you ready to be the heartbeat of a thriving real estate office?

Do you have what it takes to create an atmosphere where agents feel loved and clients feel welcomed?

If you're a social butterfly with a passion for organization and a talent for making people smile, we want you on our team!

Title: Career Development Coordinator/Office Coordinator

Location: Cambridge, MA 

Compensation:  $60,000 based on experience

Perks: Health benefits, retirement contribution, bonuses based on performance, training and growth

What will I do?:

• Make our agents feel loved
• Provide a welcoming, clean, happy, and productive environment for associates and clients
• Partner with Director of Career Development in organizing outstanding education, training, and events
• Create compelling marketing to attract associates to education, training, and events
• Communicate education, training, and events through appropriate channels

At Keller Williams Realty Boston Northwest, we're looking for an exceptional individual to keep our top-ranking Real Estate Office running smoothly. Your mission, should you choose to accept it, is to create a welcoming, clean, happy, and productive environment for our associates and clients. By taking care of the day-to-day operations, you'll empower our agents to focus on what they do best – helping clients with their real estate needs.

The ideal candidate is someone who gets energized by helping people and always goes above and beyond with a positive, team-focused attitude. If you thrive on ticking items off your to-do list and providing stellar customer service, this role is perfect for you!

$60,000 yearly

• Work closely with the Director of Career Development to secure venues and speakers for events.
• Coordinate and manage food orders for onsite events.
• Design engaging marketing materials for huddles, classes, and events.
• Develop and publish the monthly Training Tracker Flyer.
• Maintain and update class descriptions, graphics, and links on the online calendar and Eventbrite.
• Generate Zoom links for scheduled events on the calendar.
• Organize and send out daily and weekly recurring emails.
• Send out Coaching/Mastermind Invitations and updates on upcoming classes via email.
• Welcome visitors with a smile, assist with check-ins, and ensure agents feel valued.
• Handle incoming calls, forward/unforward phones, and direct leads appropriately.
• Update Associate licenses in the license book kept at the front desk.
• Manage incoming mail and package distribution.
• Supervise and oversee basic office equipment such as printers, copiers, computers, and conference rooms.

• A background in office administration with exceptional communication skills.
• Strong attention to detail and excellent writing skills.
• A proven track record of problem-solving and thriving under minimal supervision.
• Proficiency in Microsoft Office, Google Workspace, and social media platforms.
• A proactive attitude and willingness to embrace new technologies.
• The ability to juggle multiple tasks while maintaining a positive, can-do attitude.

If you're ready to be the glue that holds our office together, the friendly face that greets clients, and the person who keeps our agents feeling loved and supported, we want to hear from you! Join our Keller Williams family and help us create an environment where success is inevitable and smiles are abundant!

Frequently recognized as the most innovative and agent-friendly brokerage in the nation, Keller Williams Realty is the gathering place for the industry's leading professionals. Our culture is people-focused, technology-driven, and education-based. It is through this culture that our associates thrive, resulting in our office ranking in the top 1% of all real estate offices in the United States and Keller Williams Realty becoming the country's #1 real estate company!

We are a company that values people, integrity, hard work, and fun!