Purpose: The Ministry and Administrative Assistant will use their gifts of administration and organization to manage the church office and support the Pastor and church boards and committees. The Ministry and Administrative Assistant serves as the key point of contact between the church office and the congregation, the public, and the Preschool and thus plays a critical role to ensure that Pilgrim UCC is welcoming to everyone.

Accountability: The Ministry and Administrative Assistant is accountable to the Personnel Committee of the Church Council and reports to the Pastor.

Responsibilities include but are not limited to:

· Assist the Pastor in creating and publishing the weekly bulletin

· Create and publish the quarterly newsletter (electronic and print)

· Maintain the church calendar including scheduling of church events (in coordination with the Facilities Coordinator)

· Church mailings via both email and USPS

· Manage telephone calls and incoming and outgoing mail

· Maintain email accounts

· Maintain office equipment in coordination with the Facilities Coordinator and keep appropriate inventory of office supplies

· Maintain church files and permanent records

· Assist the Facilities Coordinator in maintaining the outdoor sign if needed

· Maintain the church website and social media sites for marketing and promotion of church events

· Serve as Assistant to the Pastor

· Assist church officers and board members as needed

· Support Pilgrim Preschool as needed

· Other office duties as assigned

· Assist with worship preparation and details

Qualifications:

· High school diploma or GED

· 1 – 2 years office experience (church office experience a plus)

· Personable and friendly demeanor and ability to treat others with respect

· Ability to maintain confidentiality

· Ability to prioritize tasks, work independently and multi-task

· Working knowledge of Microsoft Office, particularly Word, Publisher, and Excel

· Superior oral and written communication skills: your resume and cover letter serve as your first interview

· Commitment to ministry and Pilgrim UCC spirit of inclusivity and welcome

· Other desirable skills:

o Knowledge of Church Windows software or must learn Church Windows program within 4 months

o Understanding of liturgy and the church calendar

Evaluation: 90-day probation review and annually thereafter

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Expected hours: 15 per week

Benefits:

• Flexible schedule
• Paid time off

Application Question(s):

• Why do you want to serve at Pilgrim?
• What applicable experience do you bring to the position?

Work Location: In person