Job description

Our client is a leading architect firm dedicated to delivering high-quality projects with integrity and excellence. With a focus on innovation and client satisfaction, we specialize in k-12 and commercial projects. We are committed to fostering a collaborative and supportive work environment where every team member can thrive.

Schedule: Monday and Wednesday 8am-5pm, and Friday half day for a total of about 20 hours per week.

Responsibilities:

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed

Requirements:

• High school diploma or equivalent education required
• 3 years of administrative assistant experience
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
• Valid driver’s license and current automobile insurance

We are seeking a proactive and detail-oriented Administrative Assistant to join our clients team. The successful candidate will play a crucial role in ensuring the smooth operation of the office and providing essential support to the team. If you are organized, resourceful, and excel in a fast-paced environment, we encourage you to apply.

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Expected hours: 20 per week

Schedule:

• Day shift

Experience:

• Microsoft Office: 2 years (Required)

Ability to Commute:

• Somerville, NJ (Required)

Work Location: In person