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Taxation & Finance, State is Hiring an Office Assistant 2 (NY HELPS) Near White Plains, NY
COMPETITIVE MINIMUM QUALIFICATIONS: The selected candidate must be reachable on the eligible list for this title and location under Civil Service Law, Rules and Regulations.
OR
The selected candidate must be eligible for a 70.1 transfer under Civil Service Law, Rules and Regulations.
OR
If eligible via 55 b/c please provide a copy of your active letter of eligibility with your response.
NON-COMPETATIVE MINIMUM QUALIFICATIONS: Current NYS employees with one year or more of qualifying permanent service as an Office assistant, clerical or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/38687titles.cfm
OR
One year of clerical experience.
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS titles, employees may take part in a promotion examination for which they are qualified.
- Manipulate an alphanumeric keyboard to use a variety of software, word processing, spreadsheet and database applications to enter information, make inquiries and changes
- Monitor databases throughout the day. Perform regularly scheduled daily review of data entered for print and mail jobs throughout the facility to ensure accuracy and timeliness and to verify job status
- Complete job ticket information for print and mail jobs following established procedures and matrix of jobs
- Communicate effectively via telephone and email to respond to Department staff inquiries regarding print and mail job requests
- Prepare and analyze written reports for higher level staff.
- Access the mainframe via a personal computer (85-90% of daily work schedule)
- Prepare and type various department forms to complete print and mail request transactions
- Photocopy and collate materials as directed
- Set up and use manual and electronic office recordkeeping and file systems commonly used in business settings
- Communicate effectively, both verbally and in writing, with staff throughout the entire print/mail facility
- Assist with manual mailings and forms distribution as needed
- Provide clerical assistance throughout facility as needed
- Supervise clerical staff including mentoring staff and preparing staff evaluations of staff performance
- Process payments and transmittals to banks, acknowledge and complete transmittals upon receipt from the bank
- Operate office equipment such as telephones, photocopiers, scanning equipment, computers and printers to perform administrative duties as needed
- Organize and track all office supplies, coordinate and track purchase requests
- Complete mandatory employee and/or supervisory training
- Work overtime during peak periods as needed
- Handle sensitive applications, requests, and inquiries; adhere to the secrecy provision
- Meet the Department’s time and attendance requirements
- Comply with the Office of Human Resources Management, Affirmative Action, Code of Conduct, Ethics, and Internal Control rules, policies, and procedures
- Supervise clerical staff including mentoring staff and preparing staff evaluations of staff performance
- Process payments and transmittals to banks, acknowledge and complete transmittals upon receipt from the bank
- Organize and track all office supplies, coordinate and track purchase requests
- Handle sensitive applications, requests, and inquiries; adhere to the secrecy provision
- Comply with the Office of Human Resources Management, Affirmative Action, Code of Conduct, Ethics, and Internal Control rules, policies, and procedures
Telecommuting and hours to be discussed during interview.
SALARY PLUS LOCATION PAY
New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.
Some positions may require additional credentials or a background check to verify your identity.
Job Summary
Full Time
$44k-55k (estimate)
06/27/2024
08/26/2024
The job skills required for Office Assistant 2 (NY HELPS) include Word Processing, Communicates Effectively, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Assistant 2 (NY HELPS). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Assistant 2 (NY HELPS). Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Assistant 2 (NY HELPS) positions, which can be used as a reference in future career path planning. As an Office Assistant 2 (NY HELPS), it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant 2 (NY HELPS). You can explore the career advancement for an Office Assistant 2 (NY HELPS) below and select your interested title to get hiring information.
If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
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Obtain the recommended certifications.
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Step 3: View the best colleges and universities for Office Assistant.
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