OvJob description

Job Title: Operations Assistant

Job Summary:
We are seeking a detail-oriented and organized Operations Assistant to join our team. The ideal candidate will provide crucial support in various operational tasks to ensure smooth daily operations within the company. If you are a proactive individual with excellent organizational skills, we invite you to apply.

Responsibilities:
- Assist in managing Google Calendar and scheduling appointments for maintance.
- Utilize Google Suite for documentation and collaboration
- Support office management tasks to maintain a productive work environment
- Perform clerical duties such as credentialing new clinicians, double checking insurance, and sending out contracts.
- Demonstrate strong organizational skills in managing tasks efficiently
- Schedule any maintenance in our 3 locations.
- Assist in project coordination by tracking progress and deadlines

- Put furniture together, moving furniture, and anything needed in the buildings.

-Mail Scans
- Manage calendar appointments for team members effectively

Requirements:
- Proficiency in Microsoft Outlook Calendar for scheduling purposes
- Familiarity with Google Suite for document management and collaboration
- Excellent phone etiquette and communication skills
- Prior experience in office management or administrative support is a plus
- Strong clerical skills with attention to detail
- Exceptional organizational abilities to handle multiple tasks simultaneously
- Customer service-oriented mindset to address inquiries professionally
- Ability to coordinate projects effectively by tracking timelines and deliverables

Join our team as an Operations Assistant and contribute to the efficient functioning of our operations. If you possess the required skills and are eager to take on diverse responsibilities, we look forward to reviewing your application.erview:

We are seeking an organized and detail-oriented Operations Assistant to join our team. The ideal candidate will support daily operations and administrative tasks, contributing to the efficiency of our organization.

Responsibilities:

- Provide clerical and administrative support to ensure efficient operation of the office
- Assist in organizing and coordinating office operations and procedures
- Manage office supplies inventory and place orders when necessary
- Coordinate with IT department on all office equipment
- Assist in planning and coordinating company events
- Maintain organized filing systems, both electronic and physical
- Handle sensitive information in a confidential manner
- Manage calendars, schedule meetings, and appointments
- Answer and direct phone calls appropriately
- Assist with proofreading documents

Qualifications:

- Proven experience as an office assistant or in a relevant administrative role
- Knowledge of office management systems and procedures
- Proficiency in MS Office (Word, Excel, Outlook)
- Familiarity with DocuSign for document management
- Strong organizational skills with the ability to multitask
- Excellent time management skills and the ability to prioritize work
- Experience with calendar management and scheduling
- Knowledge of phone systems and front desk duties

If you are a proactive individual with excellent organizational skills and a passion for supporting operational functions, we encourage you to apply for this position.

Job Type: Part-time

Pay: $15.00 - $17.00 per hour

Expected hours: 20 per week

Schedule:

• Monday to Friday
• No weekends

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• St. Louis, MO (Preferred)

Ability to Relocate:

• St. Louis, MO: Relocate before starting work (Required)

Work Location: In person