1 Job
SOL ORIENS is Hiring a Remote Administrative Specialist
About Sol Oriens LLC
Sol Oriens LLC is a small, veteran-owned consulting firm focused on managing advanced
technologies and concepts with strong potential for military and space applications. We
provide skills to manage portfolios, programs, research and development, technology, and
product engineering. We help clients guide high risk-high payoff technologies into viable
systems. Our staff represents an effective mix of education, knowledge, experience, and
relationships. Sol Oriens LLC is an Equal Opportunity Employer.
Position Description
Sol Oriens LLC needs a well-organized, energetic, professional staff member to assist with
administrative tasks. This position helps the Accounting Manager maintain effective business
operations in the areas of timekeeping, travel administration, subcontract management,
payroll and benefits support, as well as other administrative support. This is a hybrid position,
requiring a combination of remote and on-site work with core hour requirements. Key
attributes for this position include:
• Dependability and trustworthiness • Eager to tackle new projects
• Excellent time management • Accurate data entry skills
• Effective and clear communicator, • Critical thinking skills
- Self-directed
• Generating employee timesheets
- Processing timesheet data into appropriate reporting systems
- Generating labor forecasts as a basis for contract funding requirements
- Reviewing, quality checking, and consolidating employee timesheets to feed payroll
- Generating monthly hours summaries to track direct and indirect charges
- Generating paid-time-off summaries, calculating balance remaining
• Coordinates travel authorizations for contract travel
- Generates contract and company compliant travel vouchers for billing
- Forwards audited travel reports to accounts payable
• Reviews and provides quality checks for subcontract invoices
- Manages subcontract ceilings, and requests distribution of incremental funding
• Assists with payroll processing as required
- Manages Paid Time Off (PTO) accrual system and reporting
- Manages Health Care Benefit (HCB) calculations and reporting
Administrative support
• Generates daily roll call report per established guidelines and provides report to
- Provide tracking and reporting of training compliance
- Provide tracking and reporting of telecommute agreements
- Use MS Outlook to manage the admin email account, calendar, tasks, and conference
room approval.
Other duties as assigned.
Required Education and Experience
- Minimum of 7 years of experience in applicable mid to senior level administration or
- Experience maintaining large database files; organizing large data sets in logical and
- Experience with professional writing skills
- Knowledgeable of file and records management.
- Proficient computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
- High School Diploma or GED required.
Preferred Education or Experience
- Associates or Bachelors in business or related field preferred.
- Experience with large database systems, or accounting systems preferred.
Other Requirements
- Submit to and pass a background check and drug screening
- Be willing to work in multiple teams under demanding professional schedule pressure
- Must demonstrate self-motivated habits, professional demeanor, have a demonstrated
- Be able to develop and maintain a positive relationship with others
- Provide proof of US Citizenship
- Hold valid driver’s license
- Provide exceptional references
If you are interested in this position, please submit an application and resume to
recruitment@soloriensllc.com, subject line: Administrative Specialist
Job Summary
Full Time
$54k-66k (estimate)
10/21/2023
07/11/2024
soloriensllc.com
Albuquerque, NM
25 - 50
Related Companies
The job skills required for Administrative Specialist include Microsoft Office, Time Management, Data Entry, Accounting, Accounts Payable, Organizing, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Specialist positions, which can be used as a reference in future career path planning. As an Administrative Specialist, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Specialist. You can explore the career advancement for an Administrative Specialist below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Specialist job description and responsibilities
Administrative Specialists are responsible for clerical tasks and ensure that staff can communicate and work efficiently.
02/06/2022: Charleston, SC
Administrative Specialist often support the work of managers, preparing presentations, managing calls, handling correspondence and responding to various needs of the business as they arise.
01/07/2022: Boston, MA
Administrative specialists are professionals who are trained to perform all the usual tasks associated with an administrative assistant, but also have skill sets that allow for designing and overseeing special projects.
01/02/2022: Concord, NH
Employers rely on administrative specialist in preparing reports containing facts and figures.
03/02/2022: Buffalo, NY
Administrative Specialists schedule conference meetings or calls, prepare statistical reports andcorrespondence, and maintain sensitive data.
02/25/2022: Columbus, GA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Specialist jobs
Administrative Specialist job requires workers to often perform tasks autonomously—meaning sound judgment and decision-making skills are essential.
01/12/2022: Sioux Falls, SD
Administrative specialist skills are those related to organizing and effectively managing a workplace.
01/26/2022: Anaheim, CA
Administrative specialist requires strong organizational skills to juggle many tasks.
01/10/2022: South Bend, IN
Administrative specialist need strong technology skills to perform various duties throughout their workday, such as operating Microsoft Word or using a fax machine.
01/30/2022: Lynchburg, VA
Administrative Specialist needs to be familiar with office equipment and have professional telephone etiquette, strong communication abilities and above the average writing skills.
01/24/2022: Lubbock, TX
Step 3: View the best colleges and universities for Administrative Specialist.
Similar Jobs
Popular Articles
