Artisan Provisions

Job Description

Position: Office Administrator

Reports To: Business Development Manager

Highlights of position:

• Quiet, family-owned company atmosphere
• Medical, dental, and vision benefit premiums covered for employee after 90 days
• 401k match after 90 days
• No nights, No weekends

Summary of Position:

The successful candidate will be responsible for ensuring Data Entry, Payment, Invoicing, & Filing processes and procedures are executed at all times. This candidate will be extremely organized, have keen attention to detail, and possess excellent written and verbal communication skills. This candidate will interact with all aspects of the business including sales, warehouse, drivers, customers, and management and must be professional in all communications.

Job Duties: Include the following. Other duties may be assigned.

• Must have a clear understanding of QuickBooks and sales data entry.
• Input all accounts receivable and payable invoices and payments accurately.
• Input all company credit card charges accurately and file according to spend category.
• Track company Accounts Receivable and contact customers regarding payment issues, discrepancies, etc.
• Initiate deposits for live checks and initiate ACH payments in online banking system.
• Audit bank accounts weekly to track any discrepancies in QuickBooks entries to accounts.
• Reconcile all credit cards charges and bank account entries on a monthly basis in QuickBooks.
• Enter Sales Data into Artisan sales Platform including returns, promotions, special pricing, etc.
• Issue account statements per customer requests.
• Communicate with management on a daily/weekly basis regarding any issues regarding accounting.
• Order office supplies as needed.
• Print sales materials, signs, promotional items for sales team and distribute as needed.
• Communicate with Food Demonstration team regarding supply needs. Distribute as needed.
• Ensure all company safety guidelines are met and report any known safety violations to management.
• Must be available to work additional hours, which may include weekends and/or holidays, as required by management.
• Perform other related duties as assigned.

Education/Experience:

• High School Diploma or Equivalent
• College experience preferred
• Prior work-related experience helpful ∙

Certification / Licenses:

• State Issued driver's license

Knowledge, Skills, and Other Abilities:

• Time Management Skills
• QuickBooks Experience required
• Organization Skills
• Attention to Detail
• Professional verbal and written communication skills

Work Environment:

Office setting with few other people in the office. The ideal candidate is self-driven and can initiate task prioritization without micromanagement.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• No nights
• No weekends

Experience:

• QuickBooks: 1 year (Required)

Work Location: In person