Data Manager

Reports to: Principal 

Qualifications: 

• High school diploma or equivalency required

Data Manager Skillet Requirements:

• Possesses an organized approach and excellent time managements skills
• Prioritize and structure tasks to meet deadlines and expectations
• Possesses the ability to work well as part of a team
• Possesses computer literacy and good keyboarding skills
• Possesses good numeracy skills
• Maintains accuracy and attention to detail
• Maintains professionalism at all times
• Possesses administrative skills to interpret county and state policies governing enrollment/withdrawal, attendance, immunizations, and health records
• Possesses effective communication skills to communicate with school personnel, students, parents, and outside agencies
• Effectively uses software for data entry, reporting, word processing, desktop publishing, spreadsheets, and PowerSchool program
• Uses discretion and keeps information confidential when working with sensitive student/staff information
• Needs limited supervision and is able to work independently and as a part of a team
• Uses initiative in carrying out recurring assignments independently without specific instructions
• Ability to make decisions and solve problems with school data and information provided
• Works well under pressure

Key Duties and Responsibilities:

PowerSchool Student Information Management, including but not limited to:

• Enrollments
• Withdrawals
• Discipline
• Student/Teacher/Room Schedules
• Transcripts
• Historical Grade
• Test Scores
• Immunizations
• Demographics

Attendance and Grade Management

• Monitors the entry of attendance and grades by teachers into PowerSchool
• Monitors student absences for correct excused/unexcused coding
• Prepares student absence lists and daily absence bulletin
• Maintains student sign-in/sign-out logs, based upon directions from coordinator
• Corresponds with parents concerning student absences and tardiness, including attendance letters per school district procedures
• Directs teachers concerning attendance procedures and policies

Student Entry and Withdrawals (in coordination with administration)

• Enrolls new students throughout the year
• Enters basic student and demographic information
• Processes arriving student’s cumulative records
• Prepares cumulative records for departing students
• Withdraws departing student from PowerSchool
• Maintains files of arriving/departing students’ cumulative records 
• Copies and send cumulative records for withdrawing students
• Maintains a log of students when entered and departed the school throughout the year
• Requests cumulative records for new students and sends cumulative records upon request for exiting students
• Manages student cumulative records according to federal (FERPA) and district policies and procedures. (Exception for grades 9-12; other clerical staff may be responsible for records duties at the discretion of the principal)
• Collects data for and prints marking period report cards

PowerSchool-Reporting and Audits

• Generate reports that satisfy the requirements from the following School Administrators; District Administrators; Local and State Government; Law Enforcement; Health Agencies and North Carolina Department of Public Instruction
• Calculates and prepares Honor Rolls
• Performs historical testing audits on student records

Monthly and Quarterly Reports Include:

• Principal Monthly Report (PMR)
• Student Activity Report (SAR)
• Monthly and Quarterly Data Team reports
• Scheduling reports
• Headcount reports
• Civil Rights Data Collection
• Spring and Fall AIG
• Discipline
• Alternative Learning Report
• Common Follow-up
• Dropout data collection
• Retention/promotion/graduation report