Position SummaryThe Assistant Finance Director works under the supervision of the Finance Director with direction from the Township Clerk. This position assists the Finance Director on financial and budget matters and performs the day-to-day accounting activities such as bank reconciliations, the creation and maintenance of financial records, expense account reconciliations, and inter-departmental accounting transactions.Position DescriptionPOSITION DESCRIPTIONThe Assistant Finance Director must have considerable knowledge of cash receipting, accounts payable, fixed assets, assessing and tax operations, payroll, and budget
compliance. Proficient analytical skills are needed to perform work and research accounting matters within the framework of federal, state and local statutes. Considerable knowledge of Generally Accepted Accounting Principles (GAAP), General Accounting Standards Board (GASB) and the township’s Procurement - Petty Cash - Credit Card Policy and Accounts Payable Policy and other applicable finance policies, procedures and directives is essential for completing the functions of this position as well as having advanced competency in the township’s financial management software system (BS&A).

ESSENTIAL FUNCTIONSThe duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the level and/or class of this position.

Maintain accounting records following Generally Accepted Accounting Principles (GAAP), implement the pronouncements of the Governmental Accounting Standards Board (GASB) and the Michigan Municipal Budgeting Act related to the management and recording of municipal accounts.

Complete monthly bank reconciliations by the 15th of the following month, including deposit creations, review and posting of wire transfers and interfund activities, and reconciling items to financial ledgers.

Manage township issued credit cards including establishing accounts for new employees, printing and distributing monthly credit card statements, establishing credit card limits, and working directly with the township’s financial institution on all issues, including managing fraudulent activity.

Manage accounts receivable including the creation of invoices in the township’s financial management software system (BS&A) and the monitoring of accounts receivable aging.

Monthly analysis of the township’s healthcare invoices including monthly reconciliation against the general ledger, invoicing of premium sharing, and assisting human resources as needed.

Reconcile and create manual journal entries for payroll deductions as needed including but not limited to healthcare and retirement (i.e. Blue Cross Blue Shield, Priority Health,
Medicare Advantage, Mass Mutual, HSA, AFLAC, Dearborn National).

Prepare and submit monthly External Wire / EFT / ACH Transfer Activity Report for placement on the township board of trustee meeting agenda.

Manage the payroll function including reconciling direct deposit payments against the payroll register, issuing payment of state withholding taxes, verifying IRS payment of federal withholding, addressing payroll exception reports, and creation of positive pay; provide direction as needed to personnel responsible for processing payroll.

Manage fixed asset accounting records within the accounts payable module of the township’s financial management software system (BS&A) to ensure that all department’s capital assets are accounted for and maintained in accordance with the township’s Asset Management Policy.

Monitor department’s compliance with internal control practices for all financial activities; provide guidance to departments as required.

Assist with preparation of audit workpapers including but not limited to: construction projects, capital assets, property tax levies, special assessments districts, trust and agency accounts, debt, and grant activities.

Prepare and retrieve requested records, schedules and reports to assist auditors onsite when conducting the township’s annual financial audit.

Act as secretary to the Audit Advisory Committee; collaborate with Finance Director to establish agenda, prepare minutes and submit final minutes for placement on the township board of trustee meeting agenda.

Assist with calculation and posting of year-end adjustments.

Assist with preparation of the Comprehensive Annual Financial Report (CAFR) including footnotes and statistical section.

Assist the Finance Director with the development of the Government Finance Officers Association (GFOA) annual budget document in accordance with guidelines set by the
National Advisory Council on state and local budgeting and GFOA’s best practices on budgeting.

Assist with year-end reporting including the F65, qualifying statement, and pension and Other Post-Employment Benefits (OPEB) reporting.

Provide information, direction and support in response to financial questions from township officials and staff in accordance with the township’s Procurement - Petty Cash
- Credit Card Policy, Accounts Payable Policy and other applicable finance policies, procedures and directives.

Develop and maintain spreadsheet, graphs and charts in support of general journal entries, financial analysis, trend analysis, and various forms of reporting.

Compliance with the township’s adopted Record Retention & Disposal Record Schedule pursuant to Michigan Records Management Laws by preserving the custody
of official department documents within the township-wide Enterprise Content Management System (ECM) / OnBase.

Provide notary public services as needed.

Perform other duties as assigned.

Other Essential Department Functions: Elections
Under the direction of the Township Clerk, the Assistant Finance Director assists in the operations of the Elections Division relative to the administration of local, state and federal
elections.

EDUCATION AND EXPERIENCEAssociate degree* (Bachelor’s preferred) from an accredited college or university with a major in finance or accounting.

*Minimum of 3-5 years of progressive financial office experience (i.e. bank reconciliations, requisitions, purchase order processes, accounts payable, accounts receivable, and journal entry allocations) in a municipal environment may supplement or be accepted in lieu of an associate or bachelor’s degree.

Substantial public contact in a municipal setting is preferred.

Maintain active membership in Michigan Government Financial Organization (MGFOA) and Michigan Municipal Treasurers Association (MMTA); may be achieved upon hire.

Maintain Notary Public certification; may be achieved upon hire

KNOWLEDGE, SKILLS AND ABILITIESAbility to maintain discretion concerning confidential township-related matters within the provisions of the Open Meetings Act and other applicable state and federal statutes
and regulations.

Considerable knowledge of township government organization and department operations.

Considerable knowledge of the township’s Procurement - Petty Cash - Credit Card Policy and Accounts Payable Policy and other applicable finance policies, procedures and directives, as well as Generally Accepted Accounting Principles (GAAP).

Considerable knowledge of other township policies, procedures, regulations and laws governing municipal government.

Considerable ability to develop, interpret and implement township office practices, operations, policies, and procedures and federal, state and local regulations.

Considerable knowledge of banking and investment regulations.
Advanced proficiency in the township’s financial management software system (BS&A).

Considerable ability to generate customized reports and schedules with minimum direction within the township’s financial management software system (BS&A).

Considerable computer software proficiencies: Microsoft Office (Word, Excel, PowerPoint and Outlook), Adobe Professional and the ability to master new technologies.

Considerable proficiency in applying the township’s adopted Record Retention & Disposal Record Schedule pursuant to Michigan Records Management Laws by preserving the custody of official department documents within the township-wide Enterprise Content Management System (ECM) / OnBase.

Considerable ability to perform detailed work accurately and independently with minimal direction and supervision.
Considerable ability to research and resolve accounting discrepancies and issues.

Considerable ability to analyze and prepare reports from research data, formulate assumptions and assist in developing forecasts.

Considerable ability in organizational and time management methods in managing multiple projects needed to meet critical deadlines.

Considerable ability to prepare general correspondence, create forms, and formulate detailed and concise instructional materials.

Considerable ability to instruct and train in methods and procedures.

Considerable ability to perform complex mathematical calculations.

Considerable knowledge of personnel management principles and practices for union and non-union employees.

Considerable knowledge of the Qualified Voter File (QVF).

Considerable knowledge of Federal and Michigan Election Law.

Ability to communicate clearly and concisely in both written and verbal form with township staff and the public.

Ability to type with speed and accuracy.

Ability to adapt quickly to stressful situations.

Ability to work independently as well as within a team.

Ability to establish and maintain effective working relationships with the public and township staff.

EQUIPMENT, MACHINERY, TOOLS AND VEHICLES USEDSkilled in the operation of standard office equipment and technology including computers and related software, ability to master new technologies and operate specialized electronic voting system hardware and software. A valid Michigan Vehicle Operators’ permit is required.

PHYSICAL DEMANDS AND WORKING CONDITIONSPhysical Demands:
The physical demands described here are representative of those that the employee must be able to successfully accomplish in order to be able to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Must be physically able to perform basic life operational functions including: reasonable hand and finger dexterity and feeling critical to the normal range of motion needed to perform various functions and repetitive motions; verbal Communication for exchanging information; and hearing in the normal audio range with or without correction.
Must possess the visual acuity to prepare and analyze data and figures, perform accounting processes, operate a computer terminal and do extensive reading. Physical demands increase substantially during election cycles due to tasks associated
with testing of election equipment The work requires some physical exertion such as periods of standing, recurring stooping, climbing or walking, recurring lifting of moderately
heavy items weighing less than 30 pounds; a team lift approach is required for occasional lifting of objects weighing in excess of 30 pounds. At times, this position will be required
to push or pull items with a weight range up to 80 pounds.

Mental Demands:
While performing the duties of this position: written and oral communication; interpretation of data, information and documents; analytical and problem-solving competency,
observation and interpretation of situations, application of new information; and interaction with members of the public and township management and staff are frequently
required.

Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this
position. Work performed in this position is primarily in a standard office environment with extensive public and employee contact, and frequent interruptions.

Reporting Relationships:
This position reports to the Finance Director under the direction of the Township Clerk.

Supervisory Responsibility:
None

Job Type: Full-time

Pay: $80,256.00 - $101,573.12 per year

Benefits:

• 401(k)
• Disability insurance
• Health savings account

Experience level:

• 3 years

Physical setting:

• Office

Schedule:

• 10 hour shift
• Day shift
• No weekends

Experience:

• progressive financial office: 3 years (Required)

License/Certification:

• Associate's degree (Required)

Ability to Commute:

• Clarkston, MI 48346 (Required)

Work Location: In person