5 Westfield-Washington Schools Jobs near me
Westfield-Washington Schools is Hiring an Operations Assistant Near Westfield, IN
- Serve as a confidential assistant and administrative aide to the Director of Operations.
- Attend Board of School Trustees meetings; including night meetings to greet attendees as needed..
- Comptroller of district facility scheduling software for the district. This includes working with all staff members and the public with the facility rentals. Send out weekly schedules for the setups, etc. Maintains all the invoicing of the outside groups for the facility rentals.
- Organize and maintain district operation files and records, answer telephones and direct calls to the appropriate department or person, and handle calls if knowledgeable on the subject under discussion.
- Meet the public, provide general information and records, and deal effectively with a variety of personalities and situations requiring tact, judgment, and poise.
- Support building-level administration as needed by assisting with day-to-day building operation needs.
- Perform a variety of executive support tasks that may be highly confidential and sensitive.
- Write or draft correspondence, reports, documents, and other written materials.
- Review and edit written material for accuracy, format, arrangement of material, and clear representation of the district.
- Review incoming correspondence; initiate replies as appropriate, route matters requiring action to an appropriate staff member.
- Coordinate and facilitate the Director of Operations calendars to arrange appointments, meetings, and conferences.
- Act as liaison between the Director of Operations and staff.
- Coordinate overall administrative activities/coverage and provide a consistent presence in the day-to-day functioning of the Operations Department..
- Provide support and assistance to the Operations Team including the Director of Transportation, Director of Food Service, Director of Technology, Director of Custodial Services, Director of Facilities and Maintenance, etc.
- Participate as needed in special projects.
- All other duties are assigned by the Director of Operations and/or the Superintendent.
- Print new employee badges and create key fobs
- Assist the front desk at the Central Office as needed.
- High school diploma with some college preferred.
- Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment, as well as English usage, spelling, grammar, and punctuation.
- Ability to perform administrative duties with speed and accuracy without immediate and constant supervision.
- Experience with scheduling systems preferred. SchoolDude or MasterLibrary is a plus.
- Ability to learn, interpret, and apply district policies and resolutions.
- Ability to project a positive, concerned image to the public.
- Ability to communicate effectively orally and in writing.
- Ability to take sufficient notes at a meeting to prepare an accurate record of events.
- Ability to maintain a good working relationship with all co-workers and the general public.
- Ability to make independent decisions and take necessary actions.
- Ability to maintain composure during stressful situations.
- Ability to use diplomacy, discretion, and judgment in giving out information and referring callers.
- Ability to follow complex instructions.
- Ability to apply instructions and guidelines in the disposition of problems.
- Ability to make a decision or solve a problem by using logic to identify key facts, explore alternatives, and propose quality solutions.
- Ability to assemble, sort and/or distribute documents, supplies and/or materials/items.
- Ability to review and/or edit documents for accuracy and completeness.
- Ability to enter, transcribe, record, store, or maintain information in either written or electronic form.
- Ability to deal with people in a manner which shows sensitivity, tact, and professionalism.
- Ability to exercise independent judgment and discretion in performing tasks.
- Ability to lift 25 lbs. if needed.
- Must be able to maintain a positive and respectful image while interacting with both the public and district staff members.
Secretarial/Clerical/Assistant
1/10/2024
Administration Building
02/01/2024
01/22/2024
Print Version
Job Summary
Full Time
Elementary & Secondary Education
$43k-54k (estimate)
01/12/2024
07/07/2024
wws.k12.in.us
WESTFIELD, IN
500 - 1,000
1964
SHERRY GREATE
$50M - $200M
Elementary & Secondary Education
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About Westfield-Washington Schools
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The job skills required for Operations Assistant include Scheduling, Communicates Effectively, etc. Having related job skills and expertise will give you an advantage when applying to be an Operations Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Operations Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Operations Assistant positions, which can be used as a reference in future career path planning. As an Operations Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Operations Assistant. You can explore the career advancement for an Operations Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Operations Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Operations Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Operations Assistant job description and responsibilities
An Operations Assistant performs administrative, reconciliation and customer service duties.
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An operations assistant may also be called upon to perform some secretarial work on occasion.
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Being a operations assistant monitors the productivity and budgetary performance of the operations department.
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Operations assistant oversee operations while performing various supportive tasks of an organization.
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Operations assistant may also help train employees and perform some bookkeeping duties.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Operations Assistant jobs
A career as an operations assistant typically revolves around assisting the operations manager or director.
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Assistant operations managers oversee daily activities.
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Operations Assistant need to be detail-focused and highly organised.
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Communicate clearly with customers.
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Have an office operations growth mindset.
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Step 3: View the best colleges and universities for Operations Assistant.
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