The Bookkeeper / Administrative Assistant is a critical member of the team responsible for maintaining accurate financial records and providing administrative support. This role requires meticulous attention to detail, strong organizational skills, and the ability to manage multiple tasks efficiently. The Bookkeeper / Administrative Assistant will assist in ensuring the financial integrity of the organization and contribute to its overall smooth operation.

Key Responsibilities:

Bookkeeping:

Record Keeping:Maintain accurate and up-to-date financial records, including invoices, receipts, bills, and other financial documents.

Data Entry:Input financial transactions into accounting software and ensure proper categorization and allocation of expenses and income.

Reconciliation:Perform regular bank, credit card and GL account reconciliations to ensure that records accurately reflect financial transactions.

Accounts Payable/Receivable:Manage accounts payable and receivable functions, including processing invoices, preparing payments, and following up on outstanding balances.

Expense Tracking:Monitor and track business expenses, ensuring compliance with company policies and budgetary guidelines.

Financial Reporting:Assist in generating financial reports, statements, and summaries as required for management review and decision-making.

Administrative Support:

Communication:Maintain effective communication with customers, vendors and colleges through emails, phone calls, and other correspondence.

Filing and Documentation:Organize and maintain physical and digital filing systems for documents, contracts, and correspondence.

Scheduling:Coordinate appointments, meetings, and travel arrangements for team members.

Office Management:Help manage office supplies, equipment, and facilities to ensure a productive and comfortable work environment.

Data Management:Update and maintain databases, spreadsheets, and other records as needed.

Front Desk Support:Greet visitors, answer phones, and provide general administrative assistance.

The ideal candidate should exhibit high adaptability and possess a solid grasp of technology. While training will be provided, an open-minded approach and a strong willingness to learn are essential. The successful candidate should be familiar with the dynamic nature of a construction business. This understanding will facilitate smooth integration into our blue-collar office environment. Our workplace culture is characterized by a relaxed, friendly atmosphere. We encourage a sense of fun and informality while maintaining a high level of professionalism in interactions with both colleagues and customers. We view this role as a long-term career opportunity, not just a job. Our goal is to create a work environment that is not only productive but also enjoyable, promoting a positive and fulfilling work experience.

Requirements

• Strong drive and willingness to learn and grow. 
• Strong time management
• Picks up on new technologies fast. We use many different platforms for vendors and must be able to quickly pick up on new changing technology. 
• Microsoft Office experience including Word and Excel
• Quick-books experience

Benefits

• Holidays and vacation after one year
• Educational Assistance - for personal and job-related development
• Simple IRA retirement plan after a year
• Medical HRA Insurance after 90 days. 
• Weekly pay schedule with direct deposit
• Salary increases based on performance
• Fun environment