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The Bookkeeper / Administrative Assistant is a critical member of the team responsible for maintaining accurate financial records and providing administrative support. This role requires meticulous attention to detail, strong organizational skills, and the ability to manage multiple tasks efficiently. The Bookkeeper / Administrative Assistant will assist in ensuring the financial integrity of the organization and contribute to its overall smooth operation.
Key Responsibilities:
Bookkeeping:
Record Keeping:Maintain accurate and up-to-date financial records, including invoices, receipts, bills, and other financial documents.
Data Entry:Input financial transactions into accounting software and ensure proper categorization and allocation of expenses and income.
Reconciliation:Perform regular bank, credit card and GL account reconciliations to ensure that records accurately reflect financial transactions.
Accounts Payable/Receivable:Manage accounts payable and receivable functions, including processing invoices, preparing payments, and following up on outstanding balances.
Expense Tracking:Monitor and track business expenses, ensuring compliance with company policies and budgetary guidelines.
Financial Reporting:Assist in generating financial reports, statements, and summaries as required for management review and decision-making.
Administrative Support:
Communication:Maintain effective communication with customers, vendors and colleges through emails, phone calls, and other correspondence.
Filing and Documentation:Organize and maintain physical and digital filing systems for documents, contracts, and correspondence.
Scheduling:Coordinate appointments, meetings, and travel arrangements for team members.
Office Management:Help manage office supplies, equipment, and facilities to ensure a productive and comfortable work environment.
Data Management:Update and maintain databases, spreadsheets, and other records as needed.
Front Desk Support:Greet visitors, answer phones, and provide general administrative assistance.
The ideal candidate should exhibit high adaptability and possess a solid grasp of technology. While training will be provided, an open-minded approach and a strong willingness to learn are essential. The successful candidate should be familiar with the dynamic nature of a construction business. This understanding will facilitate smooth integration into our blue-collar office environment. Our workplace culture is characterized by a relaxed, friendly atmosphere. We encourage a sense of fun and informality while maintaining a high level of professionalism in interactions with both colleagues and customers. We view this role as a long-term career opportunity, not just a job. Our goal is to create a work environment that is not only productive but also enjoyable, promoting a positive and fulfilling work experience.
Full Time
$49k-62k (estimate)
05/19/2024
07/18/2024
homegeneratorsforsale.com
Omaha, IL
<25
The job skills required for Bookkeeper / Administrative Assistant include Bookkeeping, Accounts Payable, Data Entry, Credit Card, Microsoft Office, Attention to Detail, etc. Having related job skills and expertise will give you an advantage when applying to be a Bookkeeper / Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Bookkeeper / Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Bookkeeper / Administrative Assistant positions, which can be used as a reference in future career path planning. As a Bookkeeper / Administrative Assistant, it can be promoted into senior positions as a Bookkeeping Manager that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Bookkeeper / Administrative Assistant. You can explore the career advancement for a Bookkeeper / Administrative Assistant below and select your interested title to get hiring information.