POSITION TITLE: Administrative/Office Assistant

REPORTS TO:

POSITION SUMMARY:

Administrative Assistants support the hotel operations by performing clerical tasks, including reconciling and monitoring transactions, preparing reports, filing, and other duties, as needed.

DUTIES AND RESPONSIBILITIES:

• · Daily DSR
• · Daily Deposits
• · Daily audit pack audits (highlighting discrepancies and resolving with GM)
• · Revenue Reconciliation
• · Track & Reconcile Tax Exemption Revenue
• · Reconcile Valet Laundry, Coin Operated Laundry, Parking Lot Revenue, Credit Card transactions, among other items.
• · Track and Log Service Recoveries
• · AR
• · AP
• · Investigate and respond to Credit Card Chargebacks
• · Post Advance Deposits
• · Post HHonors Reimbursement
• · Hilton Invoices coding and posting
• · Maintain Personnel files, including I-9 audits
• · Workers comp claims
• · Ticket consignment audits
• · Retrieve Certificates of Insurance from vendors and ensure they are valid and up to date
• · Monitoring suite shop margins
• · Ensure all hotel administrative and accounting procedures follow Vista Host’s Accounting policies
• Assisting with sales items such as rooming lists, billing, etc as needed.

REQUIREMENTS:

• OnQ PMS experienced highly preferred
• Working knowledge of Microsoft Office
• Microsoft Excel knowledge
• Excellent organizational, interpersonal and customer service skills

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Nashville, TN 37203: Relocate before starting work (Required)

Work Location: In person